Print All

Agenda for the Regular Meeting of Board of Commissioners
Monday, February 24, 2020 - 7:00 pm
Brentwood City Hall

Call to Order by Mayor
Roll Call
Invocation by Commissioner Andrews
Pledge of Allegiance to the Flag by Commissioner Dunn

Approval or Correction of Minutes

February 10, 2020

Approved

Comments from Citizens – Individuals may comment on any item included in the Consent/Regular agenda or on any other matter regarding the City of Brentwood. All comments should be directed to the Board of Commissioners. Citizens who wish to request that an item be moved from the Consent Agenda to the Regular Agenda for discussion should make that known to the Board at this time.

Report from City Manager
Report from the City Attorney
Reports and comments by Commissioners and Mayor

Note: All matters listed under the Consent Agenda are considered to be routine and will generally be enacted by one motion. Except for any items that are removed from the Consent Agenda, there will be no separate discussion of these items at this time.

Consent Agenda

Resolution 2020-15 - A RESOLUTION AUTHORIZING THE DONATION OR SALE AND DISPOSAL OF SURPLUS PROPERTY HELD BY THE CITY, for adoption

Approved

Resolution 2020-16 - A RESOLUTION ACCEPTING CERTAIN NEWLY COMPLETED STREETS WITHIN THE CITY LIMITS AS PUBLIC STREETS, for adoption

Approved

Resolution 2020-17 - A RESOLUTION AUTHORIZING AN AGREEMENT WITH DYNETICS SERVICES FOR A CYBER SECURITY ASSESSMENT, for adoption

Approved

Resolution 2020-18 - A RESOLUTION AUTHORIZING AN AGREEMENT WITH CONVERGINT TECHNOLOGIES FOR AN ACCESS CONTROL SYSTEM, for adoption

Approved

Approval to donate surplus video equipment to the Brentwood High School

Approved

Old Business

Other old business

New Business

Ordinance 2020-02 - AN ORDINANCE OF THE CITY OF BRENTWOOD, TENNESSEE TO AUTHORIZE THE ACQUISITION OF 52 (+/-) ACRES LOCATED ON OLD SMYRNA ROAD THROUGH APPROVAL OF A CONTRACT FOR SALE OF REAL ESTATE AMONG SENSING ENTERPRISES ("SELLER"), THE CONSERVATION FUND ("PURCHASER"), AND THE CITY, AND BY ACCEPTANCE OF ASSIGNMENT OF THE CONSERVATION FUND'S OBLIGATIONS AS PURCHASER UNDER SAID AGREEMENT, for consideration on first reading

Approved

Other new business

Notice of future appointments of three (3) members to the Park Board (for information only)

Notice of future appointment of one (1) representative to the Williamson County Board of Equalization (for information only)

Kirk Bednar
City Manager

Anyone requesting accommodations due to disabilities should contact Mike Worsham, A.D.A. Coordinator, at 371-0060, before the meeting.

Brentwood City Commission Agenda

Meeting Date:

02/55/2020

Approval or correction of minutes from Regular Scheduled Commission meeting

Submitted by:

Holly Earls, Administration

Department:

Administration

Information

Subject

Approval or correction of minutes from the February 10, 2020 meeting

Background

Staff Recommendation

Fiscal Impact

Attachments

Draft Minutes

Consent 1.

Brentwood City Commission Agenda

Meeting Date:

02/55/2020

Res 2020-15 - Authorization for the Sale and Disposal of Surplus Vehicles and Equipment

Submitted by:

David Gossett, Police

Department:

Police

Information

Subject

Resolution 2020-15 - City Commission authorization for the disposal of surplus city vehicles and equipment either by sale or donation as specified herein.

Background

The Police Department purchased 13 new vehicles this fiscal year from the Vehicle Replacement Fund that will replace 12 older vehicles and one wrecked vehicle in the Police fleet. Thus, staff is requesting authorization to surplus those 13 vehicles as specified below.

Staff requests authorization to auction the following eleven (11) Dodge Charger sedans on GovDeals.

Unit #164 2011 Dodge Charger 2B3CL1CG6BH550662 (wrecked)
Unit #154 2010 Dodge Charger 2B3AA4CV5AH166433
Unit #160 2011 Dodge Charger 2B3CL1CG4BH550658
Unit #162 2011 Dodge Charger 2B3CL1CG2BH550660
Unit #183 2012 Dodge Charger 2C3CDXAG8CH226524
Unit #184 2012 Dodge Charger 2C3CDXAGXCH226525
Unit #186 2012 Dodge Charger 2C3CDXAG3CH226527
Unit #187 2012 Dodge Charger 2C3CDXAG7CH226529
Unit #189 2012 Dodge Charger 2C3CDXAG3CH226530
Unit #130 2013 Dodge Charger 2C3CDXAG3DH677085
Unit #134 2013 Dodge Charger 2C3CDXAG0DH677089

Additionally, staff requests authorization to donate the following two Dodge Charger sedans with radar equipment as specified. Note: Radar equipment has been replaced with newer equipment for the Department's use, so the older equipment is ready for surplus.

Unit #185 2012 Dodge Charger 2C3CDXAG1CH225526 with Stalker Dual Pro Radar unit to the Elkton Police Department.
Unit #188 2012 Dodge Charger 2C3CDXAG5CH226528 with three Stalker Dual Pro Radar units to the Alexandria Police Department.

Letters of request from each agency have been attached. All other police-related equipment and graphics have been removed.

The Parks Department is seeking authorization to surplus one vehicle from their department through auction on GovDeals. The vehicle description is as follows:

Unit #608 2004 Chevrolet Silverado 2500 HD 3/4 ton Truck

Public Works is seeking authorization to surplus one vehicle and equipment specified below through auction on GovDeals. The vehicle and equipment description follows:

2007 Chevrolet C3500 truck
one Salt Dog 8' Salt Spreader
one Swenson 8' Salt Spreader
one Swenson RTJ Tailgate Salt Spreader
one 7.5' Western Ultramount Snow Plow

The Water Services Department is seeking authorization to surplus one vehicle and other equipment specified below. Descriptions are as follows:

2019 Ford F550 (destroyed by fire; subrogated to Public Entity Partners)
4,000 3/4" and 1" Brass Meters (to be sold via GovDeals)
30 2" Brass Meters and Registers (to be sold via GovDeals)

Staff Recommendation

Staff recommends approval to surplus these vehicles and equipment as specified herein.

Fiscal Impact

Amount :

Source of Funds:

Account Number:

Fiscal Impact:

Proceeds from the sale of the surplus vehicles and equipment will be returned to the Fund from which the items were bought (Equipment Replacement, General, or Water and Sewer Funds).

Attachments

Resolution 2020-15

Attachment A

Alexandria Request

Elkton Request

Signed Resolution

Consent 2.

Brentwood City Commission Agenda

Meeting Date:

02/55/2020

Resolution 2020-16 - Authorizing Acceptance of Certain Newly Completed Streets as Public Streets of the City of Brentwood

Department:

Engineering

Information

Subject

Resolution 2020-16 - Acceptance of Certain Newly Completed Streets as Public Streets of the City of Brentwood

Background

Staff requests consideration and approval of the accompanying resolution authorizing acceptance of 23 streets (or sections of streets) per Section 58-12 of the Brentwood Municipal Code. The streets are listed on "Attachment A" to the resolution and are located within the Taramore, Owl Creek, Belle Terra and Tuscany Hills subdivisions.

The street acceptance policy is shown below. The proposed streets have been constructed and inspected for compliance with the requirements of the Brentwood Subdivision Regulations. Final inspections of all improvements have been completed by the Engineering Department staff.

Sec. 58-12. Street acceptance policy.

(a) No street within the city shall be considered as having been accepted by the city as a public street unless:

(1) It has been constructed by the city or under contract with the city and construction is substantially complete;or

(2) The street has been constructed in compliance with the city's subdivision regulations and a resolution accepting the street has been passed by the board of commissioners.

(b) No street within the city shall be accepted or opened as or shall have otherwise received the legal status of a public street without prior inspection and approval by the city engineer.

(c) The owner of any subdivision or his agent shall pay to the city an inspection fee for each linear foot on all streets in any subdivision, in compliance with the current subdivision regulations of the city. The fee shall be paid prior to the laying out, opening, improving, grading or paving of any streets. The amount of such inspection fee shall be established by the city manager from time to time as deemed appropriate to fully recover the cost of the services.

Based on Engineering Department inspections, the amount of the current construction security, as applicable, will be reduced and converted to a maintenance security via a letter of credit. The maintenance security will be held for a minimum of one year to insure no deterioration of the improvements prior to final release and incorporation into the official City street system for future City maintenance.

Please contact the Engineering Director if you have any questions on the streets.

Staff Recommendation

Staff recommends acceptance of the referenced streets as public streets.

Previous Commission Action

As new streets are completed, staff periodically presents them to the City Commission for acceptance.

Fiscal Impact

Amount :

Source of Funds:

Account Number:

Fiscal Impact:

There is no direct financial impact of this action, however, after the one year maintenance period, future maintenance of these streets becomes the responsibility of the Public Works Department.

Attachments

Resolution 2020-16

Attachment A

Signed Resolution

Consent 3.

Brentwood City Commission Agenda

Meeting Date:

02/55/2020

Resolution 2020-17 - Approval to perform a Cyber Security Assessment from Dynetics, Inc.

Submitted by:

Dan Harrison, Technology

Department:

Technology

Information

Subject

Resolution 2020-17 - Approval to perform a Cyber Security Assessment from Dynetics, Inc.

Background

In 2016, the Technology Department conducted its first Cyber Security Assessment by an outside agency. The results of that study produced two major security action items for the Technology Department. The first weakness was physical port security to network switches. At the Library, patrons were unplugging City computers and connecting their laptops to the City's network. While servers and network resources were secure with passwords, the network could have been susceptible to viruses on those laptops. We have corrected this by implementing port level security on both the physical network ports and the City's corporate wireless access networks to non-authorized equipment.

The second major lesson learned was the lack of end user cyber security training. In the first Cyber Security Assessment, random users across all City departments were targeted in a phishing email campaign. A phishing email is when criminals try to "lure" users in clicking a link in an email that launches malicious programs in the background designed to harvest the user's network credentials. In the first assessment, 25% of the targeted users clicked through, which would have meant that their account information was compromised had it been a true phishing attack. Based off the study, the City of Brentwood partnered with the vendor Knowb4 for end user cyber security training. All users with the City were required to complete mandatory cyber security training. All new employees and commissioners are now required to complete training within one month of receiving their City email address. Periodically, phishing email campaigns are sent to all users and those who fail the test are automatically signed up for refresher training. Completion is required within one month of notification.

The training from KnowB4 has proven to be successful with users demonstrating the knowledge to inspect emails to determine if they are legitimate emails or phishing emails. In the business environment where users undergo Cyber Security Training, the "click" rate where users click on links on a bogus email is approximately 20%. Email users at the City of Brentwood are currently at a 4.7% click rate, which is four times better than the national average.

Since the last Cyber Security Assessment in 2016, cyber attacks have grown exponentially. According to Industryweek.com, ransomware attacks grew 350% from 2018 to 2019, and that rate is expected to continue to increase in 2020. Part of the non-routine work plan for the Tech Department in the fiscal year 2020 is to conduct another Cyber Security Assessment. We have been researching companies to for the assignment and have chosen Dynetics, Inc. located in Huntsville Alabama. They specialize in vulnerability discovery, cyber hardening and anti-tamper technologies. Their cyber experts will be onsite to evaluate and assist in securing systems from the inside by evaluating platforms, network structure, and mission systems to fully assess the threats.

The Technology Department is seeking permission to hire the vendor Dynetics, Inc. to perform the assessment. Total for services and expenses for Dynetics is $18,800.00 that is a higher the budgeted amount of $15,000 but will be absorbed in the department's budget. This purchase will be made under State contract, SWC #405.

Please contact the Technology Director with any questions.

Staff Recommendation

Staff recommends the purchase the cyber security assessment from Dynetics.

Fiscal Impact

Amount :

$18,800.00

Source of Funds:

General Fund

Account Number:

110-41640-82599

Fiscal Impact:

Attachments

Resolution 2020-17

Contract No. 2020-007

Scope of Work

Signed Resolution

Consent 4.

Brentwood City Commission Agenda

Meeting Date:

02/55/2020

Resolution 2020-18 - Authorizing Agreement with Convergint Technologies for Purchase of Access Control System

Submitted by:

Michele Kramer, Technology

Department:

Technology

Information

Subject

Resolution 2020-18 - Authorizing Agreement with Convergint Technologies for Purchase of Access Control System

Background

The access control ID card system installed in all City facilities allows the City to authorize individual employees to access only those facilities and work areas necessary to perform their job functions while securing other non-work related areas as appropriate. Our current security card system is approximately 18 years old and is no longer supported by the manufacturer.

Staff evaluated several manufacturers and chose Convergint Technologies, a global organization that designs, installs, and services integrated building systems and is the largest independent integrator in the world. They have an office in Nashville with nine certified technicians and are part of the Sourcewell Cooperative Purchasing Agreement (Contract #031517-CTL).

The system will cover 122 doors/gates, 19 of which are new doors added for additional security concerns. The new system will be installed in phases to allow for security at all times and will take 3-4 months to complete. New ID cards will be issued to all employees and commissioners. This contract covers replacement of the access control system at the Library, City Hall, Service Center, fire station 2, Safety Center East, and at the Smith Park entrance gate. The contract also includes non-expiring software licenses for a Visitor Management System at City Hall, the Service Center, and the new Police Headquarters.

Later in calendar year 2020, the City Commission will be asked to approve a second contract with Convergint to cover the access control hardware needed at the new Police Headquarters when it opens in 2021 so it can be integrated into the city-wide access control system. Note that all associated back-end wiring, door frames, etc. needed to coordinate with the access control system is already part of the Police HQ construction plans.

The cost for this contract is $323,946 and is being purchased through and governed by the terms and conditions of the Sourcewell Cooperative Purchasing Agreement. In addition to the contract price, staff is recommending City Commission authorization of up to a $15,000 contingency allowance (approximately 5%) should additional doors or devices be identified during implementation of the new system.

Note that annual maintenance for this system beginning after a one year warranty period will be $5,137.01 and the annual monitoring cost for the intrusion alarm system at the Library will be $200.

Please contact the Technology Director with any questions.

Staff Recommendation

Approval for Purchase of Access Control System from Convergint Technologies for $323,946.00 plus a $15,000 contingency allowance subject to written authorization from City staff.

Fiscal Impact

Amount :

$323,946.00

Source of Funds:

Capital Projects

Account Number:

311-45300-6016

Fiscal Impact:

$325,000 is included in the FY 2020 Capital Projects Fund budget for this project to replace access control equipment in existing buildings. If use of the contingency allowance should cause the project to exceed the $325,000 budgeted, there is sufficient savings from the Police LPR project in the Security System project in the Capital Projects Fund.

Amount :

$200.00

Source of Funds:

General Fund

Account Number:

110-44800-82450

Fiscal Impact:

Security System Monitoring for the library starting at year two for a 3 year term.

Amount :

$5,137.01

Source of Funds:

Account Number:

Fiscal Impact:

Yearly recurring cost: This price would be due every year after the first year.

Attachments

Resolution 2020-18

Proposal for Existing Buildings

Library Security System Monitoring Agreement

Annual Maintenance

Details of Doors

Signed Resolution

Consent 5.

Brentwood City Commission Agenda

Meeting Date:

02/55/2020

Approval to Donate Surplus Video Equipment to Brentwood High School

Submitted by:

Michele Kramer, Technology

Department:

Technology

Information

Subject

Approval to Donate Surplus Video Equipment to Brentwood High School

Background

The City recently upgraded the video equipment to record and play back commission meetings. The original equipment was purchased in 2007 for approximately $13,000. It is no longer needed by the City.

Under State law, this property and equipment must be disposed of by sealed bid or at an advertised public auction (including on-line auctioning) unless transferred or donated to another government. The Technology Department would like to donate the equipment to Brentwood High School to be used by the television and audio visual department. This equipment will assist them with broadcasting their programing on Comcast's channel 9 in Williamson County.

Please contact the Technology Director with any questions.

Staff Recommendation

Staff recommends approval to surplus old Leightronix equipment by donating to Brentwood High School.

Fiscal Impact

Attachments

BHS E-Mail

New Business 1.

Brentwood City Commission Agenda

Meeting Date:

02/55/2020

Ordinance 2020-02 Authorizing the Acquisition of 52 (+/-) Acres Located on Old Smyrna Road

Department:

Administration

Information

Subject

Ordinance 2020-02 - Authorize The Acquisition Of 52 (+/-) Acres Located On Old Smyrna Road Through Approval of a Contract for Sale of Real Estate Among Sensing Enterprises ("Seller"), The Conservation Fund ("Purchaser"), and the City, and by Acceptance of Assignment of The Conservation Fund's Obligations as Purchaser Under Said Agreement

Background

The accompanying Ordinance 2020-02, if approved by the Board of Commissioners, will authorize the purchase by the City of 52 (+/-) acres which is a portion of the property along Old Smyrna Road commonly referred to as Windy Hill Farm (see attached area map). The ordinance will authorize the City to enter into a Contract for Sale with Sensing Enterprises and The Conservation Fund, and it will also authorize the City's acceptance of the assignment of The Conservation Fund's obligations as Purchaser pursuant to the Contract.

As background, the City Manager was originally approached in early 2019 by representatives of the Sensing family about their future plans for the entire approximately 90 acre Windy Hill Farm property and whether the City had any interest in purchasing all or a portion of the property for use as a City park. The land is located south of Old Smyrna Road at its intersection with Jones Parkway. The overall property is currently used for agricultural purposes and includes the Windy Hill home which was built in 1825 and is listed on the national historic register.

The Sensing family has a genuine desire to see the land preserved permanently while, at the same time, receiving a fair economic return without requiring the property to be developed into another subdivision. At the outset of discussion, City staff was clear that the City did not have an interest in acquiring the historic home or the primary farm-related structures and outbuildings. Instead, our interest was primarily in the open pasture areas that would be suitable for passive park development. As a result, the Sensing family is planning to place the remaining property not under consideration for purchase by the City in a conservation easement and market that property for sale to a third party for continued use as a residential home and associated farming activities. For the past several months, the staff and family have been working with representatives of The Conservation Fund (TCF), a national nonprofit organization committed to land preservation and facilitating acceptable agreements between interested parties.

At this time, the staff believes that a fair and acceptable agreement for all parties is in place to allow this land purchase to move forward. We believe the proposed land acquisition is in keeping with the policy goals in the Brentwood 2030 Plan for development of a park in a currently underserved area of the City and, if approved, would increase the amount of City owned park land from 966 acres to 1,018 acres.

The advantages of the proposed land purchase are summarized below followed by the major components of the land purchase agreement. In addition, a map is attached that identifies the general location of the land, which will be subject to minor adjustment with the completion of the land survey.

Advantages of Land Purchase

Acquisition of the land allows the City to increase the amount of quality, permanent open space in the community in an underserved area of town that is directly accessible to multiple established residential neighborhoods consisting of over 1,900 homes.
With the eventual build-out of the City and ever-increasing land values, purchase of the land now while it is still available for preservation makes long-term financial sense.
While the City is only acquiring a portion of the full property, the family's intent to place a conservation easement on the remainder of the property ensures permanent preservation of the entire property and the historically significant home.
The Old Smyrna Road corridor is a designated historic corridor that the City wishes to see remain rural in character. This property is the only remaining undeveloped property along this historic corridor that is currently zoned R-2, which would allow for development at a one unit per acre density level. All other properties along the historic corridor are zoned AR, which requires a minimum one unit per three acres density.

Major Components of the Land Purchase

Of the approximately 90 acres known as Windy Hill Farm, the City will purchase 52 (+/-) acres consisting primarily of the open pasture land to the west and south of the historic home and associated farm buildings and pond. The location of the proposed acreage is shown on the attached map.
Based upon the results of an independent appraisal, the purchase price will be $100,000/acre, with the final acreage amount to be determined by a survey that establishes an agreed upon boundary between the area to be purchased by the City and the remainder of the property.
The Sensing family will maintain ownership of the remaining portion of Windy Hill Farm with the intent of placing a conservation easement on the property and selling it to a third party in a private transaction.
An initial payment of one-half of the final purchase price (estimated at $2.6 million assuming a total purchase price of $5.2 million for 52 acres) will be made by the City before June 30, 2020 in FY 2020 and the final payment for the remainder of the purchase price will be made in January 2021.
Due to the strong financial position of the City, the initial payment in FY 2020 will be funded from surplus reserves in the fund balance of the General Fund. This will reduce the fund balance from $40.7 million to $38.1 million which, at 95% of the $40.3 million FY 2020 General Fund operating budget, is well above the minimum 40% in the City's budget management policies. The final payment will come from an additional $1 million in General Fund reserves in FY 2021, $1.45 million in County Adequate Facilities Tax funds, and $150,000 in funds raised by the non-profit Brentwood Green Space organization.
The City will be responsible for any applicable roll back property taxes (estimated at $50,000), and will seek reimbursement from TDEC for the rollback taxes as provided for in state law. Note that this same arrangement was applied in the Smith Park property purchase.
The Conservation Fund (TCF) will facilitate the land transaction by entering into an agreement with the Sensing family to purchase the property. TCF will, in turn, assign its rights and obligations to the City, and title to the 52 (+/-) acres to the City on or before closing date.
Prior to closing, the City will undertake at its expense the survey of property, a Phase I environmental assessment, and title search. Any significant title or environmental discrepancies found that cannot be rectified immediately by the Sensings will allow the City the right to cancel the land agreement. The City will also purchase title insurance to protect the City in case there is a third party claim or dispute of ownership to a portion of the property after purchase.
TCF has assisted the City in the preparation of the legal documents (acceptable to the City Attorney) for the land sale/purchase agreement.
To recognize the history of the property and the Sensing family's stewardship of it for 45 years, the City has committed in the agreement to name the new park "Windy Hill Park."
The City agrees to a restriction that limits the new property to public use and prevents the City from selling the property to a private party. The restriction does not preclude a future sale or transfer of the property to another public entity.
The agreement also provides that the use of the property shall be for a passive public park to include such uses as bike and pedestrian trails, playground, open natural areas, and associated uses such as bathroom facilities. Development of athletic fields for organized sports activities would be prohibited and lighting would be limited to parking areas and consistent with dark sky requirements.
The City agrees to limit motorized use of trails to maintenance and emergency vehicles.
The City agrees to construct a fence along the boundary between the park and the remaining Windy Hill Farm property where a fence does not exist today. Also, the City agrees to plant a landscape screen/buffer along the boundary line in areas where existing landscaping does not exist today.
The City agrees not to construct any new structures within 50 feet of the new common property line west of the creek running through the property or within 100 feet of the new common property line east of the creek. When the Master Plan is developed, the City will also try to keep trails at least these same distances away from the common property line if at all possible.
The City agrees to allow for two pedestrian access points from the remaining portion of the property to the park property that can be secured by the owner of the remaining property.
The City agrees that at the time the property is developed and opened for public use, there shall be installed a marker to acknowledge the Sensing family history on the property and its part in preserving the property for permanent public use.

The City is fortunate that its conservative financial management over the years will allow us to undertake this important project with no property tax increase while maintaining a strong financial position for the General Fund. Just as in the past when the City took the bold steps to purchase 160 acres for what is now Crockett Park and 400 acres for what is now Smith Park, now is the right time to buy land of this quality and quantity while it is still available. It will be too late 10-20 years from now to find land of this quality, size, and location for permanent preservation as public open space.

If the purchase is approved, the City will assume some initial costs associated with basic property upkeep estimated at $15,000 annually, plus some one-time costs in FY 2021 for fencing and boundary landscaping. It is expected that full development of the property as a park will not occur for several years given other capital improvement priorities of the City in the next few years.

If Ordinance 2020-02 is approved on First Reading, the proposed park will be presented to the Park Board and Planning Commission on March 2, 2020 for formal review and recommendations to the City Commission. Second and final reading of the Ordinance is scheduled for the March 9, 2020 Board meeting. Closing on the land transaction is scheduled on or before June 24, 2020.

Please contact the City Manager if you have any questions.

Staff Recommendation

Staff recommends approval of Ordinance 2020-02.

Fiscal Impact

Amount :

$5.2 Million

Source of Funds:

Various

Account Number:

Various

Fiscal Impact:

The purchase price is estimated at $5.2 million based upon a price of $100,000 per acre and assuming the area to be purchased equals 52 acres. The actual area may be slightly more or less than 52 acres based on a final survey of the agreed upon boundary line, so the final purchase price will be adjusted accordingly. The source of funds is proposed to be a combination of General Fund reserves, County Adequate Facilities Tax revenues, and private funding raised by Brentwood Green Space. The purchase amount will be split into two equal payments - one in FY 2020 at the time of closing and one in FY 2021 to be paid in January 2021.

In addition to the purchase price, the City will incur additional miscellaneous costs associated with survey work, environmental assessments, title insurance, and other related closing costs. These costs are estimated to be less than $100,000 collectively, and will be accounted for in the FY 2020 Capital Projects Fund budget through available unallocated funds.

Attachments

Ordinance 2020-02

Contract for Sale

Proposed Property Purchase Area

Area Map

Property Boundary Setback Exhibit

Property Appraisal

Other Business 2.a.

Brentwood City Commission Agenda

Meeting Date:

02/55/2020

Notice of Future Appointment of Three (3) Members to the Park Board (for information only)

Submitted by:

Holly Earls, Administration

Department:

Administration

Information

Subject

Notice of Future Appointment of Three (3) Members to the Park Board (for information only)

Background

At the April 13, 2020 meeting, the Board of Commissioners will appoint three (3) members to the Park Board. The appointees will serve three (3) year terms expiring April 30, 2023. The three positions on the Board are currently held by Daniel Spann, Lenda Elmlinger, and Dave Olmstead. Applicants must be residents of the City of Brentwood.

Applications must be submitted by March 13, 2020 to the City Recorder at Brentwood City Hall, 5211 Maryland Way, by mail to P. O. Box 788, Brentwood, TN 37024-0788, or online at the City's website: www.brentwoodtn.gov/volunteerboards.

Notice of the upcoming appointments and process/deadlines for applications will be published in the Tennessean's Williamson section, posted on the City's web page and on the Brentwood City Government Cable Channel.

Staff Recommendation

n/a

Fiscal Impact

Attachments

No file(s) attached.

Other Business 2.b.

Brentwood City Commission Agenda

Meeting Date:

02/55/2020

Notice of future appointment of one (1) representative to the Williamson County Board of Equalization (for information only)

Submitted by:

Holly Earls, Administration

Department:

Administration

Information

Subject

Notice of future appointment of one (1) representative to the Williamson County Board of Equalization (for information only)

Background

At the April 13, 2020 meeting, the Board of Commissioners will appoint one (1) representative to the Williamson County Board of Equalization. The representative will serve a two (2) year term expiring May 1, 2022. The Board of Equalization meets annually to hear appeals involving real and personal property valuation issues. Applicants must be residents of the City of Brentwood. Prior experience in the areas of property appraisals or real estate is desired. John Magyar is the City's current representative.

Applications must be submitted by March 13, 2020 to the City Recorder at Brentwood City Hall, 5211 Maryland Way or by mail to P. O. Box 788, Brentwood, TN 37024-0788.

Interested persons may complete the application online at the City's website: www.brentwoodtn.gov/volunteerboards.

Notice of the upcoming appointments and process/deadlines for applications will be published in the Tennessean's Williamson section and posted on the City's web page and on the Brentwood City Government Cable Channel.

Staff Recommendation

n/a

Fiscal Impact

Attachments

No file(s) attached.