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Consent

Brentwood City Commission Agenda

Meeting Date:	08/12/2019
Approval of Purchase from Swagit for Closed Caption Streaming Appliance
Submitted by:	Michele Kramer, Technology
Department:	Technology

Information

Subject

Approval of Purchase from Swagit for Closed Caption Streaming Appliance

Background

As you know, the City Commission and Planning Commission meetings are available online via the City's website for playback. The video playback capability through the City's online agenda management system (AgendaQuick) is provided through a third party arrangement with Swagit Productions, LLC.

In order to comply with the Americans with Disabilities Act that requires Closed Captioning of online meeting video, the City needs to upgrade a piece of video streaming technology so it can accept the closed captioning data that will be encoded into the video. AgendaQuick only partners with Swagit for web streaming, which requires us to purchase the streaming appliance from Swagit on a sole source basis for a cost of $14,970. Note that the technology piece in use today for video streaming (without closed captioning capability) is scheduled for replacement this fiscal year, so this purchase will be funded through the Equipment Replacement Fund.

Staff Recommendation

Staff recommends purchase of Closed Caption Streaming Appliance from Swagit Productions, LLC.

Fiscal Impact

Amount :	$14,970.00
Source of Funds:	Equipment Replacement Fund
Account Number:	310-41640-89540

Fiscal Impact:

Funds are available in the Computer Hardware line item of the Equipment Replacement Fund for this purpose.

Attachments
Swagit quote
Signed Quote