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Consent

Brentwood City Commission Agenda

Meeting Date:	07/25/2022
Approval to Purchase a Mack/Petersen TL-3 Grapple Truck from CMI Equipment Sales, Inc.
Submitted by:	Todd Hoppenstedt, Public Works
Department:	Public Works

Information

Subject

Approval to purchase a Mack/Petersen TL-3 grapple truck from CMI Equipment Sales, Inc., using the Sourcewell Purchasing Cooperative (Contract #040621).

Background

On July 11, 2022, one of our existing fleet grapple trucks was hit head-on along Old Hillsboro Road while returning from the Williamson County Landfill. Although the police report has not yet become available from the Williamson County Sheriff's Department, all indications are that the other driver was at fault. Thankfully, no one was seriously injured in this serious accident. Unfortunately, both our grapple truck and the other vehicle are presumed totaled. Additionally, there was some subsequent property damage caused by the truck coming to a rest. It appears that the other driver was uninsured, but we anticipate that our coverage under Public Entity Partners will cover the value of the lost truck.

The reality of losing an integral part of our brush collection fleet is that service will be delayed. We are trying to supplement the grapple truck collection with some old chippers; however, this method is slower and requires significantly more staff members. While we have a fifth grapple truck on order, this unit was intended to be an enhancement to the chipper service fleet and is not expected to be delivered until late fall. Unfortunately, it would now become a replacement to the one lost, leaving us with a zero gain. Thankfully, we have been able to locate a truck that is currently in production that the ordering dealership had canceled. CMI Equipment Sales of Nashville had assumed the responsibility for the canceled order with the intent to use the truck as a demo vehicle.

Delivery of this slightly larger Mack/Petersen grapple truck is anticipated in August 2022, and it is available for immediate purchase for the cost of $196,095.00. This purchase is made through the Sourcewell Purchasing Cooperative (contract # 040621).

By authorizing this purchase, we would be able to replace the lost truck at a pricing level that was guaranteed several months ago when the truck was ordered by another dealership. Additionally, we will be able to take delivery much sooner than the current lead time of approximately 18 months, allowing us to better serve the brush collection program provided to Brentwood residents. We are confident that this price is fair and reasonable, and replacing a lost unit with another Petersen truck allows us to inventory repair and replacement parts and reduce employee training time by maintaining consistency within our brush collection fleet.

Please direct any questions to the Public Works Director.

Staff Recommendation

Staff recommends immediate approval to purchase the available Mack/Petersen TL-3 Grapple trucks from CMI Equipment Sales, Inc. for $196,095.00.

Fiscal Impact

Amount :	$196,095.00
Source of Funds:	Equipment Replacement Fund
Account Number:	310-43120-89520

Fiscal Impact:

While the replacement expense is unanticipated and unbudgeted, we fully expect that a significant portion of this expense will be reimbursed through our fleet insurance. The cost difference between the replacement value and the appraised value will be charged to the Equipment Replacement Fund and may require a yearend transfer to cover the unanticipated additional expense.

Attachments
Brentwood Mack/Petersen Quote 7.12.22