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Consent

Brentwood City Commission Agenda

Meeting Date:	07/25/2022
Approval to purchase Lighting Upgrades at Crockett Park from Musco Sports Lighting, Inc.
Submitted by:	Dave Bunt, Parks & Recreation
Department:	Parks & Recreation

Information

Subject

Approval to purchase Lighting Upgrades at Crockett Park from Musco Sports Lighting, Inc.

Background

The adopted FY 2023 Annual Budget includes funding within the Capital Projects Fund for the installation of sports lighting to the baseball and multipurpose fields behind Woodland Middle School the City acquired from the Williamson County School System a few years ago. It also included funding within the Facilities Maintenance Fund for the Control Link retrofit to all eight baseball fields at Crockett Park. The total amount budgeted for this project is $425,000 ($375,000 for the new lights and $50,000 for the control link work).

Attached is Musco’s quote which includes the new light installation at $376,665 and the Control Link retrofit at $42,000, for a total of $418,665, which is within the amount budgeted in the Capital Projects Fund.

Musco is a sole source provider for this project, but they also were awarded a contract with Sourcewell purchasing cooperative. It is important that the new lighting system and the control link retrofit be compatible with the Musco Control Link system already in place elsewhere in the park system. Therefore, no competitive bids were solicited. However, based on prior purchases and staff's experience with lighting systems, the quoted price is considered fair and reasonable. The Sourcewell contract and price quote sheet are attached for review.

Please contact Parks and Recreation Director Dave Bunt if you have any questions.

Staff Recommendation

Staff recommends approval of this purchase with Musco. Staff also recommends City Commission authorization of the remaining budgeted allocation for this project ($6,335) as a contingency allowance should additional minor equipment additions be necessary during the lighting installation. If approved, the project will begin 10-12 weeks after approval and should be completed within 30 days of the start date.

Fiscal Impact

Amount :	$418,665
Source of Funds:	Capital Projects Fund
Account Number:	311-44400-3001

Fiscal Impact:

A total of $425,000 is allocated in the FY 2023 Capital Projects Fund budget for this project. Staff recommends the remaining $6,335 be authorized as a project contingency if needed.

Attachments
Musco Quote
Sourcewell Contract