Ordinance 2021-19, if approved, will amend the FY 2020-2021 Appropriations (Budget) Ordinance to formally authorize recommended adjustment to expenditures to the Federal Forfeited Drug Fund.

A budget amendment is legally required when the total actual expenditures for a fund are expected to exceed the original total appropriation for the fund. The reasons for these amendments are typically identified by staff during the course of the fiscal year and then the amendments are formally considered by the Board at the end of the fiscal year to ensure legal compliance. The amendment process requires staff to identify and certify that additional revenue sources in the current fiscal year are available to fund the new expenditures.

The recommended amendment is summarized below:

Drug Fund (126)

An increase in the appropriation for this fund by $18,323 is proposed for the purchase of LiveScan Fingerprint System with funding provided through extra revenue received through drug enforcement activities.  This system is replacing the Fingerprint System that was purchased in 2013 and has outlived its usefulness.   Funding for the expenditure is provided through the restricted Federal Forfeited Property fund balance (current balance prior to this expenditure is $300,380).  Note that the actual purchase of the system was approved by the Board at the December 14, 2020, City Commission meeting.  Unfortunately, the invoice was not submitted for payment until after July 1, so this needed amendment was not identified at the time all the other FY 2021 budget amendments were processed and approved in June.

Should the City Commission have any questions concerning this information, please contact the City Manager or Finance Director.