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Brentwood City Commission Agenda

Meeting Date:	07/08/2019
Resolution 2019-70 - Agreement with Sessions Paving for Construction of Maryland Farms Greenway Trail
Submitted by:	Kirk Bednar, Administration
Department:	Administration

Information

Subject

Resolution 2019-70 - Agreement with Sessions Paving for Construction of Maryland Farms Greenway Trail

Background

One of the recommendations included in the final report from the Bicycle and Pedestrian Ad-Hoc Advisory Committee was construction of a multi-use trail connecting Powell Park and Maryland Way Park via the City-owned Maryland Farms Greenway and the YMCA and Jordan properties (see attached original trail route map).

Over the course of the past three years, the City has held multiple meetings with property owners adjacent to the greenway and other interested residents to discuss this trail proposal. To allow for construction of the trail, the City Commission had to amend the special zoning restrictions that apply to the greenway as originally approved in June 1997. The amendment to the special restrictions was approved by the City Commission via Ordinance 2017-19 approved on October 26, 2017.

Engineering design work on the trail was initially completed in early 2019, and the project was bid in late February. The low construction bid at that time was in excess of $1.1 million, which when added to the engineering design costs and permanent easement costs would have brought the project's total cost to slightly more than $1.3 million. The total allocated budget for the project, including engineering, is $1 million.

To bring the project back in line with the available budget, staff determined that splitting the project into phases would be the most appropriate course of action. As a result, staff rebid the project in May with a reduced scope that provides for the trail to extend from Powell Park to the rear of the Maryland Farms YMCA. This phase still provides significant benefit by connecting the park to the YMCA as well as providing access to retail and office developments in between. Planning for eventual completion of the trail to Maryland Way Park in a second phase will be considered as part of future capital improvements planning.

Sessions Paving Company was the low bidder on the second bid in the amount of $918,833.75. Note that this bid amount includes a $100,000 contingency allowance that would only be utilized if necessary, subject to written approval from City staff. Sessions Paving Company is a Nashville based company that has successfully completed street resurfacing work for the City in prior years.

If this contract is approved, it is expected that trail construction will start by early August and be complete before the end of the calendar year.

Staff Recommendation

Staff recommends approval of Resolution 2019-70.

Fiscal Impact

Amount :	$918,833.75
Source of Funds:	Capital Projects Fund
Account Number:	311-43100-1001

Fiscal Impact:

The bid amount includes a $100,000 contingency allowance. Sufficient funds are allocated in the FY 2020 Capital Projects Fund budget for this contract award.

Attachments
Resolution 2019-70
Engineer's Recommendation Letter
Contract No. 2019-079
Proposed Phase I Route
Original Trail Route
Signed Resolution & Contract