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Consent 1.
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| Brentwood City Commission Agenda |
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| Information |
| Subject |
| Resolution 2017-51, Authorizing License Agreement with Environmental Systems Research Institute, Inc. (ESRI) for Geographical Information System Software, Maintenance, Services and Training |
| Background |
There are three main components to the City's Geographic Information System (GIS): people, data/information, and software. The City's GIS software vendor is ESRI, which has 95% of the market share of the GIS community due to its ability to provide a critical service in a cost-effective manner.
ESRI started offering smaller municipal governments an Enterprise License Agreement (ELA) nine years ago as a way to remove financial and administrative barriers that discouraged a comprehensive approach to the use of GIS by such governments. Eligibility in the ELA is based on population. The City of Brentwood falls into the second tier of pricing for governments with populations between 25,001 and 50,000.
Currently, the City's GIS is heavily used by approximately 45 users from the following departments: Water Services, Public Works, Engineering, Planning and Codes, Police, Fire, Parks and Technology. The primary software that manages all the data and services for the GIS system is installed on six servers. Additionally, this software is the primary means to create maps for the public on the City's website. This agreement allows the City to continue to install and use multiple copies of the software necessary to operate the GIS system.
The ELA allows the City to pay a fixed annual price in exchange for a comprehensive package of software, maintenance, services and training, plus unlimited use by all City employees. This ELA has a three year cycle at a cost of $35,000 annually. This price is unchanged from the previous three-year agreement. This arrangement saves the City approximately $65,000 annually by avoiding the licensing of individual software packages and the licensing of individual users of the software. New this year, the ELA allows for training packages to be purchased as an add-on to the agreement. The package will allow for five days of instructor-led training for each year at a discounted cost of $2,650. The agreement and a detailed explanation of the ELA are attached.
Funding for this budgeted item is provided through the General Fund's GIS Department ($27,650), with the remaining $10,000 coming out of the Brentwood Emergency Communications District's (ECD) budget.
Please contact the Technology Director if you have any additional questions. |
| Staff Recommendation |
| Staff recommends the approval of the accompanying resolution authorizing the license agreement with ESRI. |
| Previous Commission Action |
| The City Commission previously approved a three-year licensing agreement with ESRI on July 14, 2014 pursuant to Resolution 2014-48. That agreement was for $35,000 per year. |
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