The accompanying ordinance, upon passage, will authorize appropriations (expenditures) for the City of Brentwood for Fiscal Year 2022-2023.  The FY 2023 proposed budget was submitted to the City Commission on May 3, 2022, and was subject to detailed review at the budget work session held on May 12, 2022.

Projected General Fund revenues for next fiscal year total $47,845,650, while appropriated expenditures will be $47,835,805, leaving a projected year-end surplus equal to $9,845 of revenues over expenditures. 

In order to simplify the process of allocating funding in the FY 2022 proposed budget on final reading, please find summarized below several potential items for consideration by the City Commission and specific action and process that will be needed for each item under consideration.

1. Allocation of funding for Education

A total of $244,400 is available in the proposed budget for eligible public schools. A motion to amend the draft budget to specifically allocate this funding to each school is required prior to final adoption of the budget.

Last year's funding was allocated as follows: Brentwood and Ravenwood High Schools - $62,400 each; Brentwood, Sunset and Woodland Middle Schools - $15,600 each; Crockett, Edmondson, Kenrose, Lipscomb, Scales and Jordan Elementary Schools - $10,400 each. Sunset Elementary received a prorated $4,785 as a result of their enrollment consisting of less than 50% Brentwood residents. $10,400 is available to Sunset Elementary subject to review and validation of their student population residency data once school begins in August.  It is recommended to appropriate the allocation for Sunset Elementary at the full amount for elementary schools, and it can be adjusted down if necessary once the final residency numbers are known.

Attached for your information are copies of the funding requests from the schools for next year including the additional funding request of Brentwood High School ($115,000) and Sunset Middle School ($20,000).

2. Allocation of Funding for Recreation Program Services and Community Service Providers

A total of $152,000 is available in the proposed FY 2022 budget for allocation to various recreational and community service providers. A motion to amend the draft budget to specifically allocate this funding to the various service providers is required prior to the final adoption of the budget.

Last year's funding was allocated as follows: FiftyForward Martin Center - $50,000; YMCA - $13,000; Brentwood Ball Club - $21,000 and Brentwood Blaze - $18,000. Note that an additional $50,000 is programmed in the FY 2023 budget as a contribution to the YMCA to support the development of Full Circle program space in the expanded YMCA facility under construction on Concord Road. City Commissioners have previously received a list of funding requests, with accompanying support, from various agencies for next year.

As in FY 2022, $3,250 is provided in the City Commission Memberships and Registrations activity for the Mid Cumberland Human Resources Agency (MCHRA) in recognition of the services provided to Brentwood residents.  Because this is discretionary funding provided to an outside agency, it is appropriate for the City Commission to specifically authorize this allocation as part of the motion to amend the draft budget.

3. Adjustment to City Manager's Salary

The proposed FY 2023 budget includes a 3% market adjustment for all general employees in addition to the 3% approved by the City Commission in March of 2022. Per the terms of his employment agreement, the City Manager is due the 3% market adjustment under the same terms and conditions as all other employees. Therefore, no formal action is required by the City Commission.

4. Other Amendments Not Currently Funded in the Budget

Any other adjustments to the budget for programs or expenditures not currently provided for will require an amendment to the budget to increase both estimated revenues and associated appropriations. If any Commissioner plans to present a proposed amendment, please notify staff so that we can provide appropriate guidance regarding which revenue and expenditure categories would be impacted.

After the City Commission approves any or all of the potential amendments noted above, the final action of the Board should be to approve the Appropriations Ordinance (Ordinance 2022-02) on second and final reading.

Please contact the Finance Director or City Manager if you have any questions or need additional information.