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19.

Brentwood City Commission Agenda

Meeting Date:	06/28/2021
Approval of Purchase of Nine (9) Vehicles for the Police Department under State Contract
Submitted by:	David Gossett, Police
Department:	Police

Information

Subject

Approval to purchase eight (8) vehicles for the police department and one (1) vehicle for the City Manager under state contract.

Background

The police department requests authorization to purchase nine (9) vehicles total through the state contract. Eight (8) of the vehicles will be designated for various police functions and one (1) will be designated to replace the City Manager's vehicle. Of this total, six (6) of the vehicles are replacing existing vehicles which are at the end of their life cycle while the current city manager vehicle will be handed down to the assistant city manager, whose existing vehicle will be a transferred to the administration pool of vehicles available for use by various departments. Two (2) additional vehicles are requested to supplement the police fleet to accommodate overstaff positions without having to retain older cars that are due for surplus. Funding for all nine (9) vehicles will come from the Equipment Replacement Fund.

Five of the proposed vehicles will be assigned to the Patrol Division and will be fully equipped and marked to be used by patrol officers. The make and model of the vehicle proposed for the five patrol vehicles is the 2021 Dodge Charger. The Charger is the vehicle currently used by patrol for all non-specialized units.

Two of the proposed vehicles will be assigned to the Patrol Division Directed Enforcement Team (DET) and will remain unmarked and fully equipped. One of the vehicles proposed for the Patrol (DET) is a 2021 Dodge Durango PPV. The other vehicle proposed for Patrol K9 is a 2022 Chevrolet Tahoe.

One of the proposed police department vehicles is for the Administration Division. It is a 2021 Dodge Durango that will be unmarked and equipped. This vehicle is quoted to include a Black-out package.

The vehicle proposed for the City Manager is also a Dodge Durango that will not have any equipment or markings. We are proposing a 2022 model unless a 2021 model is available. Quotes for each have been attached, but the fiscal impact total will only reflect the higher of the two. Should we be able to procure a 2021 model, the total cost will be less than the proposed total cost.

The cost of the 2021 Dodge Charger is $28,613.25 each. The cost on the 2021 Dodge Durango PPV is $32,428.25. The cost of the 2022 Chevrolet Tahoe is $38,580.40. The cost of the 2021 Dodge Durango with black-out package is $33,246.25. The cost of the 2022 Dodge Durango is $37,759.25. (If we are able to procure a 2021 Dodge Durango, instead of the 2022 model, that cost will be $31,456.25). The total cost for all nine vehicles is $285,080.40.

Wilson County Motors has been awarded the Tennessee State Purchasing Contract (SWC #209) for the Chevrolet Tahoe. Columbia Chrysler Dodge Jeep Ram (TT of Columbia) has been awarded the Tennessee State Purchasing Contract for the Dodge Charger and the Dodge Durango.

The purchase of these vehicles is in accordance with the FY 2022 Equipment Replacement Fund's vehicle replacement schedule.

Please contact the Police Chief if any additional information is needed.

Staff Recommendation

Staff recommends approval of the purchase of nine (9) vehicles under state contract for the Police Department and City Manager.

Fiscal Impact

Amount :	$285,080.40
Source of Funds:	Equipment Replacement Fund
Account Number:	310-42100-89520

Fiscal Impact:

Sufficient funds are available in the Equipment Replacement Fund for this purchase.

Attachments
Charger Image
Durango PPV image
Tahoe image
Durango image
Charger quote
Durango PPV quote
Tahoe quote
Durango quote
2022 Dodge Charger quote
2021 Dodge Charger Quote