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Brentwood City Commission Agenda

Meeting Date:	06/08/2020
Resolution 2020-50 - Proposed Personnel Rules & Regulations Revisions - Addition of a Remote Work Policy
Submitted by:	Kristen Corn, Legal
Department:	Legal

Information

Subject

Resolution 2020-50 - Proposed Personnel Rules & Regulations Revisions - Addition of a Remote Work Policy

Background

As you know, with the onset of the COVID-19 pandemic, many City employees shifted from working on-site at City-owned facilities to working remotely from their homes or elsewhere. This arrangement has been effective and the expected high level of City services has been maintained. Although several employees have begun returning to work on-site in staggered shifts, there are a few still working remotely the majority of the time due to Governor Lee's Executive Order No. 38 (effective through June 29), which recommends working remotely whenever possible and practical.

Because working remotely has been effective, staff has discussed formalizing the allowance for limited remote working in the future. Remote working is beneficial to both the City and staff and may contribute to increased productivity and employee morale. To provide for such arrangements, staff has prepared an Employee Remote Work Policy ("Policy") for inclusion in the City of Brentwood Personnel Rules and Regulations Manual.

The Policy will be added as a new section in the Manual (Article XVII, Section U). The key points of the Policy include:

A remote work arrangement may be temporary or on an as-needed basis, or a more formal arrangement may be made.
Employees must have completed 12 months of continuous service with the City to be eligible to work remotely, and their position must be appropriate and approved for working remotely.
A "remote work agreement" will be completed which will detail suitability, job responsibilities, and equipment/technology needs.
Employees must maintain their remote workspace in a safe manner, and any job-related incident must be reported as soon as practicable.
A remote work arrangement may be discontinued at any time at the request of the employee or the City.

A copy of the entire Policy and a sample remote work agreement are attached for your review.

Please contact the Human Resources Director or City Attorney with any questions.

Staff Recommendation

Staff recommends approval of the recommended revisions.

Fiscal Impact

Attachments
Resolution 2020-50
Attachment A - Remote Work Policy
Sample Remote Work Agreement
Signed Resolution