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Brentwood City Commission Agenda

Meeting Date:	06/08/2020
Approval of Change Order for LED Light Fixtures for Crockett Park and Granny White Park through Omnia Partners Purchasing Cooperative
Submitted by:	Dave Bunt, Parks & Recreation
Department:	Parks & Recreation

Information

Subject

Approval of Change Order for LED Light Fixtures for Crockett Park and Granny White Park through Omnia Partners Purchasing Cooperative

Background

On April 13, the City Commission approved a contract with Graybar Light Company that will convert the parking lot lighting fixtures at Granny White Park and Crockett Park to LED fixtures. In addition, video monitoring cameras will be included in certain light fixtures to allow for enhanced security in the parking lot areas. Approval was given to purchase and install these fixtures under the OMNIA Partners Purchasing Cooperative (formerly US Communities) for a total of $124,655.57. The light fixture cost was $85,455.57, and the camera cost was $39,200.

Unfortunately, following the original award, staff determined that the required component to allow the Police Department to have wireless access to data at each individual camera was not included in the approved purchase quote. In the long term, once fiber is available in each park, data will be accessed through the City’s network, but in the interim the wireless capability is a must. Therefore, staff is presenting this change order to provide that capability.

The cost of the change order is $265 per camera for a total of $4,240. That will bring the new cost of the project to $128,895.57.

Staff recommends approval this change order with Graybar Electric Company. The change order quote is attached for your review.

Please contact Parks and Recreation Director Dave Bunt if you have any questions.

Staff Recommendation

Staff recommends approval of this change order with Graybar Electric Company. If approved, the project will begin in mid-May and the work should be completed within 60 days of the start date.

Previous Commission Action

The original contract was approved by the City Commission at their April 13, 2020 meeting via Resolution 2020-25.

Fiscal Impact

Amount :	$4,240
Source of Funds:	Capital Projects Fund
Account Number:	311-45300-6016

Fiscal Impact:

Funding for the cameras is included as part of the larger $300,000 security system project in the Capital Projects fund.

Attachments
Graybar change order