In early 2018, the City of Brentwood contracted with Garland/DBS, Inc. for restoration of the flat sections of the roof at the John P. Holt Brentwood Library. That project included application of a urethane coating to seams, flashings, roof penetrations, and other susceptible locations, as well as installation of walking pads for high-traffic areas. At that time, the pitched-roof sections (covered by asphalt shingles) were nearing the end of their useful life, though because no leaks had been experienced in those areas, the decision was made to forego replacement at that time.
The sections of the roof dating back to building construction in 1998 included a 20-year shingle, and the sections installed with the building expansion in 2008 included a 10-year shingle. Over the last six months, the shingles on the both the original and expansion roof areas have declined considerably. Multiple leaks have developed and repair contractors have indicated that only a full replacement will solve the problem.
Having successfully utilized Garland/DBS, Inc. in 2018 for both the Library and Municipal Center roof restoration projects, the City sought a proposal from Garland through the Omnia Partners (Public Sector) joint purchasing contract for full asphalt shingle roof replacement. By utilizing Omnia pricing, the City takes advantage of competitively selected materials and labor prices that are then bid by Garland against pricing available through local subcontractors. Additionally, utilizing Garland's experience in roof system specification and project oversight provides a level of expertise not otherwise available without additional expense.
Garland directly solicited bids from three local companies: Tim Leeper Roofing, Maxwell Roofing & Sheet Metal, Inc., and Quality Exteriors. The pricing from Tim Leeper Roofing proved most favorable, at $261,172, inclusive of a $5,738 alternate to refurbish the gutters. Both the City and Garland DBS have experience with Tim Leeper Roofing on repair projects with satisfactory performance.
In addition to the $261,172 contract, staff recommends approval of a 10% owner's contingency to allow for any unforeseen conditions to be remedied without project delay, and for any minor changes in scope deemed necessary by our facilities management team. The project total, including contingency, would be $287,300. If approved, the completion of the project is expected by July 9, weather permitting.
Funding within the Facilities Maintenance Fund for this project was originally projected in FY 2023. Therefore, a FY 2020 budget amendment will be necessary to account for this unbudgeted expenditure within the Facilities Maintenance Fund. |