The accompanying Ordinance, upon passage on second and final reading, will authorize appropriations (expenditures) for the City of Brentwood for Fiscal Year 2020-2021.

The FY 2021 proposed budget was submitted to the City Commission on May 5, 2020, and was subject to detailed review at the budget work session held on May 14, 2020. 

In order to simplify the process of allocating funding in the FY 2021 proposed budget on final reading, please find summarized below several potential items for consideration by the City Commission and specific action and process that will be needed for each item under consideration.

1. Allocation of funding for Education

A total of $244,400 is available in the proposed budget for eligible public schools. A motion to amend the draft budget to specifically allocate this funding to each school is required prior to final adoption of the budget.

Last year's funding was allocated as follows: Brentwood and Ravenwood High Schools - $62,400 each; Brentwood, Sunset and Woodland Middle Schools - $15,600 each; Crockett, Edmonson, Kenrose, Lipscomb, Scales and Jordan Elementary Schools - $10,400 each. Sunset Elementary received a prorated $5,100 as a result of their enrollment consisting of less than 50% Brentwood residents. $10,400 is available to Sunset Elementary subject to review and validation of their student population residency data once school begins in August.  It is recommended to go ahead and appropriate the allocation for Sunset Elementary at the full amount for elementary schools and it can be adjusted down if necessary once the final residency numbers are known.

Attached for your information are copies of the funding requests from the schools for next year including the additional funding request of Brentwood High School ($160,000).

2. Allocation of Funding for Recreation Program Services

A total of $102,000 is available in the proposed FY 2021 budget for allocation to various recreational and community service providers. A motion to amend the draft budget to specifically allocate this funding to the various service providers is required prior to the final adoption of the budget.

Last year's funding was allocated as follows: FiftyForward Martin Center - $50,000; YMCA - $13,000; Brentwood Ball Club - $21,000 and Brentwood Blaze - $18,000. City Commissioners have previously received a list of funding requests, with accompanying support, from various agencies for next year.

As in FY 2020, $3,250 is provided in the City Commission Memberships and Registrations activity for the Mid Cumberland Human Resources Agency (MCHRA) in recognition of the services provided to Brentwood residents.  Because this is discretionary funding provided to an outside agency, it is appropriate for the City Commission to specifically authorize this allocation as part of the motion to amend the draft budget.

3. Other Amendments Not Currently Funded in the Budget

Any other adjustments to the budget for programs or expenditures not currently provided for will require an amendment to the budget to increase both estimated revenues and associated appropriations. If any Commissioner plans to present a proposed amendment, please notify staff so that we can provide appropriate guidance regarding which revenue and expenditure categories would be impacted.

After the City Commission approves any or all of the potential amendments noted above, the final action of the Board should be to approve the Appropriations Ordinance (Ordinance 2020-03) on second and final reading.

Section 6-22-124(b) of the City Charter requires the Board of Commissioners to adopt the Appropriations Ordinance before the first day of the new fiscal year beginning July 1. Two public hearings on Ordinance 2020-03 have been held to date at the May 26, 2020 and June 8, 2020 meetings. There have been no public comments provided at either hearing. A third and final public hearing is scheduled for the June 22, 2020 meeting prior to final consideration and approval of the FY 2021 appropriations ordinance.

Please contact the Finance Director or City Manager if you have any questions or need additional information.