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New Business 8.
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| Brentwood City Commission Agenda |
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| Information |
| Subject |
| Resolution 2017-48 - Interlocal Agreement with Williamson County Board of Education Regarding Funding for Improvements to Brentwood High School and Brentwood Middle School Campus. |
| Background |
On May 8, 2017, the Board of Commissioners approved Resolution 2017-29, which stated the City's intent to provide $2.4 million in funding from the unobligated fund balance of the City's Adequate Schools Facility Tax fund to support planned improvements at the combined Brentwood High/Middle school campus. These improvements include athletic field improvements, construction of an additional parking lot and a new access drive from Granny White Pike, and construction of a three story education building targeted primarily at middle and high school science, technology, and math courses. The building will increase the capacity of Brentwood High School from 1,628 students to 2,000 and Brentwood Middle School from 1,105 students to 1,500 students.
Approval of the contribution from the City was contingent upon the following actions by the Williamson County Commission and the Williamson County School Board:
- The County Commission must approve an intent to fund the proposed BHS/BMS expansion plan at the May 8, 2017 meeting.
- The School Board must approve the school attendance zoning plan commonly referred to as “Plan A”.
Both of the above actions have occurred at the county level.
The funding contribution was also contingent upon an interlocal agreement between the City and the Williamson County Board of Education formalizing the following conditions:
- Park Department access to schedule use of the artificial turf field at BHS during non-school hours when not in use by the school district.
- Park Department access to schedule use of the tennis courts at Ravenwood High School during non-school hours when the courts are not in use by the school district.
- Transfer of ownership of the land on which the Woodland Middle School baseball and multi-purpose fields sit, provided the school district will have priority access for school related activities.
- School district agreement to coordinate with the City on future development of athletic facilities at the Split Log Road middle school site with the goal, subject to approval by both parties a full joint use/development agreement for those facilities.
- School district agreement to grant the City a future public sewer easement on the Scales Elementary School property to allow the City to make the existing private sewer line on the school property a public sewer line and facilitate future elimination of an existing sewer pump station in the Arden Woods area.
- School district agreement to grant the City a water line easement in a mutually agreed upon location across the Split Log Road school site.
The attached interlocal agreement includes all of the conditions list above and provides that the agreement can only be terminated if the governing bodies of both the City and the Board of Education vote to do so. The Williamson County School Board unanimously approved the interlocal agreement at its June 19, 2017 meeting.
With regards to the transfer of ownership of the athletic facilities at Woodland Middle School to the City, the agreement also includes a provision that grants the City a non-exclusive easement to use the access drive and the parking area behind Woodland Middle School except during regular school hours. Note that the actual transfer of the property from the school district to the City will occur via separate action of the Board following completion of all survey work and preparation of property descriptions.
Exhibit A to the agreement provides additional details regarding the City's use of school district athletic facilities at Brentwood and Ravenwood high schools. As discussed previously, the City's access to the Brentwood High School turf football field and Ravenwood High School tennis courts will be limited only when:
- School is in session;
- The facilities are in use by athletic teams or athletic events sponsored by Williamson County schools; or
- The facilities are in use by other school sponsored groups, such as the band.
Outside of these limitations, the agreement provides that the City will have first right to use of the facilities by City recognized athletic user groups at no cost, including use of athletic facility lighting, adjacent restroom facilities, and parking areas. The City assumes no responsibility for normal maintenance and upkeep of the facilities but would be responsible for any damage caused to the facilities as a result of City authorized use. Also, any City authorized group using the facilities would be required to list the Williamson County Board of Education as an additional insured party.
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| Staff Recommendation |
| Staff believes the attached interlocal agreement adequately formalizes the conditions approved by the Board of Commissioners on May 8, 2017 and therefore recommends approval. |
| Previous Commission Action |
| On May 8, 2017 the Board of Commissioners approved Resolution 2017-29 stating the intent for the City to provide $2.4 million in funding to the Williamson County School District. |
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| Fiscal Impact |
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| Fiscal Impact: |
| The projected fund balance in the Adequate Facilities Tax Fund at the end of FY 2017 is approximately $2,350,000. If approved, sufficient funds are currently available for the first proposed payment of $2 million to be made this fiscal year. Based on monthly collections over the past 12 months, it is projected that sufficient funds will be available to complete the final $400,000 contribution by August 31, 2017. |
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