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Brentwood City Commission Agenda

Meeting Date:	06/26/2017
Resolution 2017-47 - Acceptance of Proposal from Sullivan Engineering Inc (SEI) for Design Services for Widening of Sunset Road
Submitted by:	Kirk Bednar, Administration
Department:	Administration

Information

Subject

Resolution 2017-47 - Acceptance of proposal from Sullivan Engineering Inc (SEI) for design and engineering services for the widening of Sunset Road from North of Owl Creek to Concord Road.

Background

The attached resolution authorizes the City to accept a proposal from Sullivan Engineering Inc (SEI) for engineering services related to road widening improvements to Sunset Road. The proposed improvements would extend from the current Ragsdale Road/Sunset Road intersection project (approximately 600 feet north of Owl Creek) northward to Concord Road. These improvements include a three-lane curb and gutter cross section with a 10 foot wide multi-use path along the west side of the road.

This project is considered Phase 2 of a three phase project to widen Sunset Road between Concord Road and the city limits at Waller Road. Phase 1, which includes the realignment of the Ragsdale Road/Sunset Road intersection, is currently under construction and should be complete by the end of 2018. From a scheduling standpoint, this Phase 2 project is planned to begin about the same time as the construction work on the Phase 1 project is being completed.

The FY 2018 Capital Projects Fund budget includes funding for design services for this project. SEI is proposing a $484,000 fee for this work. This fee amount breaks down as follows:

Survey	$52,900
Roadway Design	$311,940
Environmental Documentation	61,850
Geotechnical	$21,550
Limited Construction Engineering	$20,000
Roadway Lighting Design	8,600
Traffic Signal Design	2,880
Miscellaneous	$4,280
TOTAL	$484,000

In addition to the design contract fee reflected above, staff is also requesting City Commission authorization of an additional $31,000 to be used for environmental mitigation design services if determined to be necessary as a result of the environmental permitting process covered in the base contract fee. If needed, this additional cost would be authorized by City staff in writing via a supplemental fee agreement. Advance authorization will allow the additional services to be undertaken expeditiously to keep the project moving.

The full cost of design and construction is reflected in the proposed 2018-2023 CIP over the course of three fiscal years. Assuming no problems with environmental permitting or right-of-way acquisition, construction is tentatively projected to begin in spring of 2019 and to be complete by summer of 2020.

If you have any questions please contact Jeff Donegan, Public Works Director.

Staff Recommendation

Staff recommends approval of the proposed agreement with SEI for the work associated with the widening of Sunset Road and funding authorization of a $31,000 environmental mitigation design allowance to used only with written authorization from city staff.

Fiscal Impact

Amount :	$484,000
Source of Funds:	Capital Projects Fund
Account Number:	311-43100-1027

Fiscal Impact:

Funding for this project is programmed over three fiscal years in the proposed FY 2018-2023 Capital Improvements Plan. Sufficient funds are programmed in the proposed FY 2018 Capital Projects Fund budget for the current year costs associated with this contract.

As noted above, in addition to the $484,000 design services contract fee, staff is requesting City Commission authorization of an additional $31,000 Environmental Mitigation Design contingency to be used only if needed and only with written authorization by city staff.

Attachments
Resolution 2017-47
SEI Proposal
Project Location Map
Signed Resolution