Agenda

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Consent

Brentwood City Commission Agenda

Meeting Date:	05/22/2023
Approval of Recommended Roadway Repairs and Improvements List for FY 2024
Submitted by:	Todd Hoppenstedt, Public Works
Department:	Public Works

Information

Subject

Approval of Recommended Roadway Repairs and Improvements List for FY 2024.

Background

Attached is a list of City of Brentwood maintained street segments recommended for repair and improvement in FY 2024. The list is mostly prepared using data from the Commission-approved contract with StreetScan for a video assessment of all City streets which was conducted in October 2021, with data provided to Public Works in January 2022. In addition, staff physically evaluates the top priorities each year to further refine the list. We consider pavement condition, traffic type, traffic volume, speed limit, current maintenance demands, drainage concerns, reports of failures, and any plans for known upcoming utility work that may impact these streets before preparing the recommended list.

The proposed FY 2024 budget for Roadway Repairs and Improvements is $2,700,000 comprised of $800,000 from the General Fund and $1,900,000 from the State Street Aid Fund. The attached list of street segments includes recently approved asphalt rejuvenation on a list of street segments resurfaced over the past two years and a list of our traditional recommended street resurfacing list. The list represents the highest priorities at this time, except for some streets that are intentionally delayed until upcoming utility work has been completed. Additional consideration is given to grouping work areas and including multiple streets into a grouping when possible. This minimizes resident and motorist frustration by not proposing different street segments in certain areas over multiple years. As work progresses through the year, staff will continually review actual project costs to determine what additional work can be added to the contract in order to optimize the use of available funds.

In addition to the full-width paving list, there will be many smaller patches and curb repairs added throughout the fiscal year. The list currently represents only about 94% of the available budget. The remaining 6% contingency is being retained to provide the flexibility to address any curb repairs, manhole/valve box adjustments, or failures like settlement, shoving, and pavement buckles. Additionally, the contingency helps to protect against any fluctuations in the TDOT bituminous cost index throughout the course of the year.

Staff Recommendation

Staff recommends the approval of the FY 2024 Paving List.

Please direct any questions to the Public Works Director.

Fiscal Impact

Amount :	$2,700,000
Source of Funds:	See Detail Below
Account Number:	See Below

Fiscal Impact:

The Recommended work list fits within the budgeted amount for Roadway Repairs and Improvements, with approximately a 6.5% contingency for any urgent repairs that may arise throughout the year, or any flucuations in the TDOT Bituminous Asphalt Index.

110-43120-82640 $800,000
121-43120-82640 $1,900,000

Attachments
Recommended Roadway Repairs and Improvements List
Recommended Paving and Rejuvenation Map