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Consent

Brentwood City Commission Agenda

Meeting Date:	05/22/2023
Res 2023-56 - Authorization for the Remaining Funds Raised for the Purpose of the 50th Celebration to be Used for an Inclusive Playground
Submitted by:	Karen Harper, Finance
Department:	Finance

Information

Subject

Res 2023-56 - Authorization for the remaining funds held in the donations held in trust fund (DHT), raised for the purpose of the 50th celebration to be used for an inclusive playground.

Background

On April 9, 2018, the City Commission approved Resolution 2018-24 establishing a limited-duration ad hoc 50th Anniversary Steering Committee to plan a year-long celebration leading up to April 15, 2019 - the 50th anniversary of the date the City was incorporated.  On May 14, 2018, Resolution 2018-36, the creation of a 50th Anniversary Account within the Donations Held in Trust (DHT) Fund, was approved by the City Commission for the purpose of funding the 50th Anniversary events hosted by the City of Brentwood.

The Committee raised funds to cover the expenditures incurred for various events throughout the year. At the conclusion of the events, the balance in the DHT 50th Anniversary Account was $86,150.  At the final meeting of the 50th Anniversary Steering Committee, it was recommended to the City Commission that the remaining funds raised for the purpose of the 50th celebration be used for an inclusive playground to be built inside the Brentwood City limits.

Use of the remaining 50th Anniversary funds was factored into the overall budget for the Miles Together inclusive playground in Granny White Park that was completed earlier in FY 2023. Per the policies for the DHT Fund, City Commission approval for use of the remaining funds for the playground and subsequent closure of the 50th Anniversary Fund is required.

Staff Recommendation

Staff is requesting formal approval to reclassify $86,150 in FY 2023 expenses previously paid from the Capital Projects Fund to the 50th Celebration DHT account and to then close the 50th Celebration DHT account once the balance is $0.

Previous Commission Action

On April 9, 2018, the City Commission approved Resolution 2018-24 establishing a limited-duration ad-hoc 50th Anniversary Steering Committee.

On May 14, 2018, Resolution 2018-36, the creation of a 50th Anniversary Account within the Donations Held in Trust Fund was approved by the City Commission. Attached to this authorization request is the 50th Steering Anniversary Trust Fund Guidelines.

On October 28, 2019, Commissioner Andrews read an announcement from the 50th Anniversary Steering Committee recommending that the remaining funds be used for an inclusive playground.

Fiscal Impact

Attachments
Resolution 2023-56
50th Steering Anniversary Trust Fund Guidelines
Signed Resolution