Agenda

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Consent

Brentwood City Commission Agenda

Meeting Date:	05/09/2022
Approval of Recommended Roadway Repairs and Improvements List for FY 2023
Submitted by:	Todd Hoppenstedt, Public Works
Department:	Public Works

Information

Subject

Approval of Recommended Roadway Repairs and Improvements List for FY 2023.

Background

Attached is a list of City of Brentwood maintained street segments recommended for repair and improvement in FY 2023. The list is mostly prepared using data from the Commission-approved contract with StreetScan for a video assessment of all City streets which was conducted in October 2021, with data provided to Public Works in January 2022. In addition, staff physically evaluates the top priorities each year to further refine the list. We consider pavement condition, traffic type, traffic volume, speed limit, current maintenance demands, drainage concerns, reports of failures, and any plans for know upcoming utility work that may impact these streets before preparing the recommended list.

The proposed FY 2023 budget for Roadway Repairs and Improvements is $2,600,000 comprised of $800,000 from the General Fund and $1,800,000 from the State Street Aid Fund. The attached list of street segments represents the highest priorities at this time, except for some streets that are intentionally delayed until upcoming utility work has been completed. As work progresses through the year, staff will continually review actual project costs to determine what additional work can be added to the contract in order to optimize the use of available funds. In addition to the full-width paving list, there will be many smaller patches and curb repairs added throughout the fiscal year. The list currently represents only about 82% of the available budget. The remaining 18% contingency is being retained to provide the flexibility to address any curb repairs, manhole/valve box adjustments, or failures like settlement, shoving, and pavement buckles. Additionally, the contingency protects against any fluctuations in the TDOT bituminous cost index throughout the course of the year.

Staff Recommendation

Staff recommends the approval of the FY 2023 Paving List.

Please direct any questions to the Public Works Director.

Fiscal Impact

Attachments
Recommended Paving List FY 2023