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Consent

Brentwood City Commission Agenda

Meeting Date:	05/09/2022
Approval to purchase a Network Data Storage Backup Solution from Pure Storage
Submitted by:	Sarah VanWormer, Technology
Department:	Technology

Information

Subject

Approval to purchase a Network Data Storage Backup Solution from Pure Storage

Background

The City of Brentwood's current network storage arrays were implemented four and a half years ago. The current storage solution has not met expectations as they relate to recovery times, speed, and expansion. For example, in the event of a disaster requiring full restoration of network data, our current solution takes 1-2 weeks to bring up backups.

In anticipation of the scheduled replacement/upgrade of the network storage arrays as programmed in the Equipment Replacement Fund, Technology staff researched various options. As a result of this research, the Pure Storage solution was identified as the preferred solution. The Pure Storage solution will allow the City to restore backups in a few hours, and the solution also has enhanced Cybersecurity features that do not exist in our current solution. One of these features is the inability to delete backups. Pure Storage has a required validation process that must be completed prior to deletion, reducing the risk of a hacker getting into the network and deleting backup without staff knowledge. Another benefit of this solution is the ease of implementation which is projected at approximately half a day. The proposal price for this solution under the State of Tennessee NASPO purchasing cooperative includes implementation, training, support monitors, and three years of service and maintenance.

Staff Recommendation

Staff is recommending approval to purchase the Pure Storage Network Data Storage solution from Presidio for the total amount of $451,379.28. This purchase will be made pursuant to the State of Tennessee NASPO purchasing cooperative.

Fiscal Impact

Amount :	$451,379.28
Source of Funds:	Equipment Replacement Fund
Account Number:	Multiple

Fiscal Impact:

The total cost of the equipment ($221,662.24) and support/maintenance ($229,757.04) is $451,379.28. The support/maintenance component of the quote is an annual fee of $76,585.68, which has the benefit of locking in pricing over that timeframe. The City will pay a total of $298,207.92 in Year 1,and $76,585.68 each in Years 2 and 3.

Approximately $350,000 have accumulated in the Equipment Replacement Fund for replacement of the network storage, and this purchase is proposed in the draft FY 2023 Annual Budget. An additional $100,000 is proposed to be transferred at FYE 2022 from General Fund excess revenues to cover the difference between actual replacement costs and what has accumulated to-date.

Attachments
Pure Storage Quote
NASPO Contract
Signed Quote