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Consent

Brentwood City Commission Agenda

Meeting Date:	05/11/2020
Resolution 2020-40 - Approval of Amendment to Agreement with Tyler Technologies, Inc. for eCitation licensing
Submitted by:	Richard Hickey, Police
Department:	Police

Information

Subject

Resolution 2020-40 - Approval of Amendment to Agreement with Tyler Technologies, Inc. for eCitation licensing.

Background

The Police Department requests City Commission approval of an amended agreement with Tyler Technologies for eCitation licensing and hosting fees. This amendment would modify the existing agreement with Tyler for licensing fees.

In 2014, the Police Department purchased new Records Management, Mobile, and eCitation software from Tyler/Brazos. As part of the original agreement, a total of 20 handheld ticketing devices and associated software licenses were purchased. At the time, the handheld devices were shared by officers, which resulted in additional wear and tear on the hardware. Since the original purchase, two of the devices were lost and/or damaged, which resulted in PD reducing the total number of licenses and associated fees to 18.

In 2019, Police Department purchased new devices for each patrol officer. A total of 47 new devices and 29 new licenses were added. This purchase replaced the original 18 handhelds and added 29 additional devices. The original pricing for licensing fees remained unchanged on the original 18 devices. PD staff was able to negotiate a lower fee for the additional 29 licenses purchased in 2019.

Since the new devices were added, staff has been working with Tyler to incorporate all 47 licenses and hosting fees on one invoice and one fee schedule. The original 18 licenses are currently priced at $409.36 annually per license and the 29 new licenses are priced at $168.00. The amendment reflects an annual cost for all 47 licenses of $173.04 plus hosting fees of $57.68. After the price adjustment included in the amendment the total cost to the City for annual licensing fees will be reduced from $12,240.48 to $8,132.88 and the hosting fee remains unchanged at $57.68. This reduction will result in $4,106.60 in annual savings and will eliminate separate invoices for licensing fees.

Please contact the Chief of Police with questions.

Staff Recommendation

Staff recommends approval of the amended agreement with Tyler Technologies.

Fiscal Impact

Amount :
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Fiscal Impact:

This reduction will result in $4,106.60 in annual savings.

Attachments
Resolution 2020-40
Contract No. 2020-049
Original Tyler Agreement
Signed Resolution & Amendment