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Brentwood City Commission Agenda
Meeting Date: 05/11/2020  
Resolution 2020-42 - Approval of Service Contract with Communications Group, Inc. (d/b/a CommTech) for Radio/911 Services
Submitted by: Michele Kramer, Technology
Department: Technology  
Information
Subject
Resolution 2020-42 - Approval of Service Contract with Communications Group, Inc. (d/b/a CommTech) for Radio/911 Services
Background
The City of Brentwood has been doing business with CommTech, a Nashville based company, since 1986 for providing various communication services including:
 
  • Two-way radio systems
  • 911 Phone System
  • Outdoor Warning Siren System
  • Water Department’s wireless meter reading system
  • Water Department’s supervisory control and data acquisition (SCADA) for the water systems
  • Installation of technology equipment in city vehicles, buildings and tower sites
  • Locution Fire Station Alerting System
  • Mobile Gateway devices
  • Radio Tower repair work
 
Since we changed over to Motorola for the City’s primary radio system functions, the radio services previously provided by CommTech are no longer needed; however, they are still the primary provider for many of the key communication components.  Some of these include 911 Phone System, Outdoor Warning Siren System, Water Department’s wireless meter reading system and SCADA, radio tower repair work, and the installation of Mobile Gateway devices. 
 
Their previous contract expired in December 2019.  The new contract for 911 System service fee is $650 per month (an increase of $192 per month) and the Water Department's SCADA System is $918 per month (an increase of $159 per month). 
 
This does not include other service that are required as needed that are billed based on the following hourly rates:
 
Vehicle Equipment Install    $95.00
Onsite service (outside of contract) $95.00
Tower Maintenance / Install  Quote
Custom Engineering $125.00
Software Maintenance $125.00
Outdoor Warning System (plus parts) $95.00
                           
Because CommTech is the only local provider for the 911 system and water SCADA system, it is staff's opinion that competitive bidding is impracticable and CommTech is essentially a sole source provider.  
 
Please contact the Technology Director with any questions.
Staff Recommendation
Technology staff recommend approval of maintenance contract.
 
Fiscal Impact
Amount : $11,016
Source of Funds: Water
Account Number: 412-52310-82620
Fiscal Impact:

Water SCADA System monthly fee will be $918.00 with any software maintenance billed at $125 per hour.  These fees will be paid out of Water Services Department's budget.
 
Amount : $7,800
Source of Funds: ECD
Account Number: 450-91100-82620
Fiscal Impact:
The 911 PSAP and Accessories monthly fee will be $650 with any software maintenance billed at $125 per hour.  
 
Attachments
Resolution 2020-42
Contract No. 2020-056
Signed Resolution & Contract

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