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Brentwood City Commission Agenda

Meeting Date:	05/13/2019
Resolution 2019-52 - Agreement with KCS Construction LLC for Boardwalk Replacement at Owl Creek Park
Submitted by:	Dave Bunt, Parks & Recreation
Department:	Parks & Recreation

Information

Subject

Resolution 2019-52 - Agreement with KCS Construction LLC for Boardwalk Replacement at Owl Creek Park

Background

The City of Brentwood recently solicited bids to replace the main section of boardwalk at Owl Creek Park (see attached map). This project is scheduled in the current Capital Improvements Program as part of the City’s ongoing efforts to maintain its facilities at a very high and safe standard. Note that this boardwalk crosses a federally designated wetland which means the selected contractor cannot bring heavy equipment into the work area to more easily remove the existing boardwalk. Thus, much of the work will have to be done manually.

The City held a mandatory pre-bid meeting on April 18, 2019, with three vendors attending. Staff prepared the bid package to include a base bid using stainless steel hardware, an alternate bid for the city to remove broad walk and contractor to rebuild only ("Alternate 1"), and an alternate bid to replace hardware to galvanized metal ("Alternate 2"). On May 1, the City received two bids with KCS Construction LLC having the lowest of the base bids and alternates. Their base bid price was $119,883.00. Their Alternate 1 price was $93,905.00 and their Alternate 2 price was $107,561.00. It should be noted that their quote is substantially lower than the second bid received. (See attached bid tab.) Staff is recommending acceptance of Alternate 2 with the use of galvanized metal hardware, the same as exists today. Because we are not in a salt water environment, staff does not believe that using stainless steel hardware is necessary.

The Alternate 2 bid of $107,561.00 is higher than the $75,000 budgeted for the project. The difference will be offset by other projects that have been under budget within the Facilities Maintenance Fund budget. Staff feels the quoted price is reasonable for the work to be performed when considering the amount of manual labor required for this project.

You may recall that the City entered into a contract with this same company for the replacement of the dugout roofs at Crockett Park. That project is half complete, and staff is very pleased with the contractor's work thus far.

A copy of the bid tab, recommended bid form, and the contract is attached. If approved, a notice to proceed will be issued on May 14. It is our goal to have the project complete by mid-summer pending weather delays.

Please direct any questions to the Parks Department Director, Dave Bunt.

Staff Recommendation

Staff recommends approval of this contract for alternate #2 bid with KCS Construction LLC for $107,561.00.

Previous Commission Action

No previous Commission action on this item.

Fiscal Impact

Amount :	$107,561.00
Source of Funds:	Facilities Maintenance fund
Account Number:	312-44400-89600

Fiscal Impact:

The alternate 2 bid of $107,561.00 is above the amount budgeted for the project was $75,000. The difference will be offset by other projects that have been under budget within the Facilities Maintenance Fund budget.

Attachments
Resolution 2019-52
Contract No. 2019-056
KCS Bid Form
Bid tab
Map
Signed Resolution & Contract