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Consent

Brentwood City Commission Agenda

Meeting Date:	05/13/2019
Resolution 2019-49 - Approval of Agreement with Neel-Schaffer, Inc. for Fiber Optic Network Design Services
Submitted by:	Kirk Bednar, Administration
Department:	Administration

Information

Subject

Resolution 2019-49 - Approval of Agreement with Neel-Schaffer, Inc. for Fiber Optic Network Design Services

Background

As part of the planning for the new Police Department Headquarters facility, staff identified the need to provide dual fiber optic network feeds to the building to provide redundant capabilities for the required voice, data, and radio communication services necessary for all police and 911 dispatch operations.

The City's existing fiber optic network is located in relatively close proximity to the site (along I-65 and Concord Road) to allow for this connectivity. Tentative routing plans call for one fiber optic extension to come from the existing fiber running to the west along I-65 and the second feed to come from the existing fiber running along Concord Road (see attached map). The route from I-65 will require acquisition of a utility easement from the Heritage senior living community to cross that property before entering the headquarters property. The route from Concord Road would follow the Heritage Way right of way and then cross Heritage Way and route through existing City-owned property. In addition, a segment of the City's existing fiber network from City Hall to Wilson Pike will be need to be replaced with larger capacity fiber to serve the demands of this new facility.

Staff requested a proposal from the City's independent traffic engineer, Neel-Schaffer, to provide the necessary engineering design, bid assistance, and construction phase services. Neel-Schaffer has worked with the City on several prior fiber network extension projects. Neel-Schaffer's proposal includes the following tasks:

Project Administration
Engineering and Plan Development
Bidding Assistance including preparation of bid documents
Construction Phase Services including response to contractor requests for information and construction observation

The proposed fee of $44,250 includes a $5,000 contingency for any coordination with Nashville Electric that may be needed. The attached scope of work outlines the detailed tasks and fee information.

Please contact the Technology Director with any questions you may have.

Staff Recommendation

Staff recommends approval of the agreement with Neel-Schaffer, Inc.for fiber network expansion design services at a cost of $39,250.00 plus a contingency of $5,000 for any needed NES coordination ($44,250 total).

Fiscal Impact

Amount :	$44,250.00
Source of Funds:	Capital Projects Fund
Account Number:	311-45300-6005

Fiscal Impact:

Funding for this engineering design work is included in the proposed FY 2020 Capital Projects Fund budget for this project.

Attachments
Resolution 2019-49
Contract No. 2019-051
Tentative Routing Map
Signed Resolution & Contract