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Consent

Brentwood City Commission Agenda

Meeting Date:	05/13/2019
Approval of Agreement with SBW Constructors, LLC for Crockett Rd. & Deerwood Connector Water Line Replacement Project.
Submitted by:	Chris Milton, Water & Sewer
Department:	Water & Sewer

Information

Subject

Resolution 2019-50 - Approval of Agreement with SBW Constructors, LLC for Crockett Rd. & Deerwood Connector Water Line Replacement Project.

Background

The Water Services Department FY 2019-2024 Capital Improvements Plan Annual Pipe Replacement project, includes funding for planned, incremental replacement of aging water lines throughout the water distribution system in order to maintain the highest level of distribution service, reduce maintenance costs and avoid significant future capital costs. This program is not intended to provide for increases to capacity. Projects are identified using the department’s asset management and geographical information system which aides in tracking features such as asset age, maintenance cost and historical performance.

The scope of work identified for this project includes replacing approximately 3,350 feet of 12-inch water pipe along Crockett Road, from just east of the newly constructed round-a-bout at Raintree Pkwy., eastward to Ohara Drive (see attached Crockett Rd. project site map). Also included in the scope of the Crockett Road work is abandoning approximately 2,000 feet of an older 4-inch water line west of the round-a-bout. This work includes “swapping” water services for 8 customers from the older 4-inch line to an adjacent 12-inch water line and then disconnecting the 4-inch water line from the system.

Additionally, the overall project scope includes installing approximately 400 feet of 8-inch water pipe at Deerwood Lane to connect Deerwood Lane customers to the Johnson Chapel Rd. water line that was installed in 2014. By making this planned connection, an older segment of water line currently metered by Harpeth Valley Utility District and installed from Harpeith River Dr., under the Little Harpeth River to Deerwood Ln. can be abandoned (see attached Deerwood area project site map).

On April 18, 2019 Water Services Dept. and Finance Dept. staff publicly opened construction bids for the aforementioned work. The City received four competitive bids ranging from a low bid of $789,454.75 to a high bid of $1,114,000. SBW Constructors, LLC of Goodlettsville, TN submitted the lowest bid. SBW Constructors have successfully completed numerous similar size projects in middle Tennessee and are considered competent to complete this project.

Accordingly, it is the recommendation of Smith Seckman Reid, the project engineer, and the Water Department staff that the project be awarded to the low bidder, SBW Constructors, LLC in an amount not to exceed $789,454.75. The low bid amount includes a contingency allowance of about 8% of the contract amount to cover unforeseen costs, and overall is within the amount budgeted in the department’s CIP. Staff has attached the project engineer’s letter of recommendation and the detailed bid tab for your consideration.

Please contact Chris Milton, Director Water Services, should you have any questions.

Staff Recommendation

Staff recommends approval.

Previous Commission Action

No previous Commission action on this item.

Fiscal Impact

Amount :	$789,454.75
Source of Funds:	Water & Sewer Fund
Account Number:	412-16700-8053

Fiscal Impact:

The recommended contract amount is within the amount budgeted in the Water Services Department's capital improvements plan.

Attachments
Resolution 2019-50
Contract No. 2019-050
Payment Bond
Performance Bond
Indemnification Agreement
Engineer's Recommendation & Bid Summary
Crockett Rd Project Site Map
Deerwood Project Site Map
Detailed Bid Tabulation
Signed Resolution & Contract