The accompanying ordinance, upon passage, will authorize appropriations (expenditures) for the City of Brentwood for Fiscal Year 2018-2019.

The FY 2019 proposed budget was submitted to the City Commission on April 30, 2018, and was subject to detailed review at the budget work session held on May 10, 2018.  As discussed at the May 10 meeting, the proposed General Fund budget has been adjusted in the appropriations ordinance to reallocate funding for new positions originally budgeted in the Insurance and Other Benefits activity to the various General Fund departments where those new positions will reside (Police, Public Works, and Finance). A revised FY 2018 line item budget incorporating the reallocation of these expenditures is provided as an attachment to this ordinance.

Please reference the following pages in the FY 2019 proposed operating budget document in your review of the proposed adjustments which are summarized below:

General Fund

Insurance and Other Benefits Activity (page 164 in the draft budget document), funding for the following line items has been reallocated to the appropriate activities with proposed new employee positions: 
 

Supporting information for the above proposals is provided in the City Manager’s transmittal letter in the budget document. With this reallocation, the revised Insurance and Other Benefits activity budget will decrease from $1,084,500 to $806,730; however, the total FY 2019 General Fund budget will remain the same.  Projected revenues for next fiscal year total $38,846,720, while appropriated expenditures will be $38,807,905, leaving a projected year end surplus of $38,815.

In addition, as outlined in the City Manager’s budget letter and discussed at the May 10 work session, funding for certain proposed projects and equipment purchases in the FY 2019 Capital Improvements Program will require a FY 2018 special year-end transfer totaling $6,350,000 from the General Fund to the Capital Projects Fund ($6,305,000) and Equipment Replacement Fund ($45,000) funded through current year excess revenue collections.  Another special FY 2018 year-end appropriation transfer of $1,400,000 from the General Fund unassigned fund balance to the Capital Projects Fund is planned to provide the final funding for the Sunset Road/Ragsdale Road intersection project.  When the year-end transfers are taken into account, the minimum unassigned fund balance in the General Fund as of June 30, 2018 is estimated at $35,345,645.

The ordinance providing for the proposed FY 2018 year-end special appropriation transfers, as well as other "clean up" budget amendments, will be presented to the City Commission for formal consideration on first reading at the June 12, 2018 meeting.

Please note that the allocation of $235,000 to eligible public schools with Brentwood resident students, the allocation of $102,000 in the Parks and Recreation Department budget to specific recreation service providers in the community, and any pay adjustment for the City Manager must be determined by the City Commission and approved by motion prior to approval of the FY 2019 Appropriations Ordinance on second and final reading at the June 25, 2018 Commission meeting. 

If the appropriations ordinance is approved on first reading, final reading of this ordinance will not occur until the June 25, 2018 Commission meeting.  However, a public hearing for this ordinance will be scheduled for the June 12, 2018 meeting.

Please contact the Finance Director or City Manager if you have any questions or need additional information.