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Brentwood City Commission Agenda

Meeting Date:	04/10/2023
Resolution 2023-41 - Authorizing an Amendment to the Agreement with Premise Health for Random Drug Screens
Submitted by:	April Curlin, Human Resource
Department:	Human Resource

Information

Subject

Resolution 2023-41 - Authorizing an amendment to the Master Services Agreement with Premise Health for Random Drug Screens

Background

The City of Brentwood has operated an employee drug & alcohol testing program administered by WorkForce Essentials (WFE) since January 2005. WFE provides data management/recordkeeping and reporting services as well as laboratory and collection site services. Over the last two years, widespread challenges with staffing levels experienced by the WFE approved independent collection sites have negatively impacted City of Brentwood employees keeping them away from work longer than anticipated or for what is considered a reasonable amount of time. This impacts work productivity as well as the level of service provided to citizens of Brentwood.

City of Brentwood staff recommend an Amendment to the Master Service Agreement (effective 08/01/2021) with Premise Health to serve as the primary location for all city employee random drug screens. This amendment not only allows the City of Brentwood to work with a WFE approved collection site with which a process has already been established to resolve challenges quickly, but it also allows for modified clinic hours when needed to accommodate third shift staff. City of Brentwood staff will still be able to "drop in" for random drug screens, but appointments will be encouraged to reduce time away from work. Appointments will be made by the employee's supervisor or the Human Resources Department and the employee will be notified just prior to the appointment time regarding the need for testing according to Article XIX, Section F of the City of Brentwood Personnel Rules & Regulations. Premise Health staff have been trained to complete the required testing according to Federal Motor Carrier Safety Administration and the Department of Transportation requirements and all testing materials have been obtained. They have also been approved by WFE as a collection site for the City of Brentwood.

The agreement is for a five-year period with the option to terminate with appropriate notice. The rate is prorated in the first year.

Premise will charge a flat fee to be paid on a quarterly basis. The calculated fee is based on the required percentage of tests which must be conducted each month from the two pools of employees required to participate. WFE will continue to administer the drug & alcohol testing program for the City of Brentwood and their approved collection sites will continue to be available as needed.

Although minimal, the additional collection costs paid to Premise will be at least partially offset by a still to be determined reduction in the per test cost from WFE. Even if the cost is not offset 100%, the value of a consistent, easily available location more than makes up the difference.

You may contact the Human Resources Director for additional information.

Staff Recommendation

Staff recommends approval of the attached resolution authorizing the amendment with Premise for random drug screens.

Previous Commission Action

The Master Service Agreement with Premise Health is dated August 1, 2021

Fiscal Impact

Amount :	1,939.00
Source of Funds:	Medical Services
Account Number:	110-41650-82510

Fiscal Impact:

Year one cost is $1,939 (Prorated based on nine months April - December)
Year two cost is $2,694
Year three cost is $2,829
Year four cost is $3,119

Based on the number of employees required to test annually the individual cost are approximately $29 per collection in the first year. Annual costs increase thereafter at the greater of the percent change in CPI index or 5% per year.

Attachments
Resolution 2023-41
COB Contract # 2023-035
Signed Resolution
Signed Contract