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Brentwood City Commission Agenda

Meeting Date:	04/25/2022
Approval to Purchase Kenworth Tandem-Axle Dump Truck from Worldwide Equipment Under Tennessee State Contract
Submitted by:	Todd Hoppenstedt, Public Works
Department:	Public Works

Information

Subject

Approval to purchase a tandem-axle dump truck for the Public Works Department from Worldwide Equipment Enterprises, Inc. Worldwide Equipment is authorized to sell a 2023 Kenworth T480 Chassis with dump body upfitting through Rogers, under the Tennessee Statewide Contract SWC209.

Background

The Public Works Department uses a combination of single-axle and tandem-axle trucks for snow plowing, materials hauling, and stormwater projects. One of the current tandem-axle trucks is a model year 2012 Freightliner. While these trucks generally have lower mileage, they are workhorses on a local level. The engine and transmission are put under tremendous stress pushing snow and hauling materials across the terrain of the city. In addition, they are used to distributing rock salt on the roads during winter weather, which accelerates corrosion to components of the truck. It is our experience that even with proper maintenance and cleaning, these trucks become unreliable after about 10 years of life. The truck is likely to bring a good residual value at auction; however, it is recommended to order the replacement truck before the reliability suffers and begins to create costly maintenance issues and service delays, especially as costs continue to climb and lead times are often more than a year. Therefore, staff is requesting approval to order this 2023 Kenworth T480 early. The Tennessee statewide contract currently allows the City to purchase the truck and dump body up-fitting for $164,760.00. As you know, the volatility of the current market is seeing unpredictable fluctuations with price increases and material surcharges. Therefore, staff requests approval for a 5% contingency to help buffer any unforeseen surcharges between now and delivery.

Please direct any questions to the Public Works Director.

Staff Recommendation

Staff recommends the purchase of the 2023 Kenworth Tandem-Axle Dump Truck from Worldwide Equipment Under Tennessee State Contract with a 5% contingency allowance.

Fiscal Impact

Amount :	$172,998.00
Source of Funds:	Equipment Replacement Fund
Account Number:	310-43120-89520

Fiscal Impact:

Base Quote $164,760.00
5% Contingency $8,238.00
Total Request $172,998.00

The cost of this truck has increased from what we had budgeted a year or more ago, however, a 2022 FYE special transfer from General Fund excess revenues to the Equipment Fund will be proposed to cover this increased cost. The FY23 proposed Equipment Replacement Fund will allocate the necessary funds for this purchase, anticipated delivery is not expected until the summer of 2023 or later.

Attachments
Combined Worldwide Quote
Truck Specifications
Rogers up-fitting cost