Agenda

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Brentwood ECD Agenda

Meeting Date:	04/27/2020
Submitted by:	Kirk Bednar, Administration
Department:	Administration

Information

Subject

Resolution ECD-2020-01 - A RESOLUTION AUTHORIZING A MEMORANDUM OF UNDERSTANDING WITH THE TENNESSEE DEPARTMENT OF COMMERCE AND INSURANCE – TENNESSEE EMERGENCY COMMUNICATIONS BOARD FOR COVID-19 DATA, for adoption

Background

Earlier this month, the City was notified that the Tennessee Emergency Communications Board (TECB) and the Tennessee Department of Health (TDH) entered into a Memorandum of Understanding (MOU) to enhance protections for first responders during the state of emergency for COVID-19. The MOU makes it possible for local districts to alert first responders if they have been called to a location where an individual has tested positive or is receiving treatment for COVID19.

TDH has a list of names and addresses of people who have tested positive or are receiving treatment for COVID-19, and will send TECB an updated version of the list each day. TECB will then release the list, by jurisdiction, to each Emergency Communication District (ECD), provided that the ECD has entered into a separate Memorandum of Understanding (sub-MOU) with TECB. By entering into the sub-MOU with TECB, the District will be able to access the list of names and addresses of people who have tested positive or are receiving treatment for COVID-19 within its jurisdiction. Dispatchers can use the list to alert first responders who are being called to an address on the list. First responders may then take additional precautionary measures to protect themselves and the general public from the spread of COVID-19.

The information provided on each daily list is highly confidential protected health information subject to HIPAA. Districts may use this information only for the limited purpose described in the sub-MOU. Districts may not distribute the entire list to a first responder or to any other person including elected officials, media, open records requests, etc.

Because of the time sensitive nature of this information and a desire to have it available for first responders as soon as possible, the City Manager executed the sub-MOU on behalf of the Brentwood Emergency Communications District. The data is currently being received daily and is coded into the City's computer aided dispatch (CAD) system. All other appropriate mechanisms to safeguard the confidentiality of this data are also in place.

The ECD Board is being asked to formally authorize the sub-MOU for recordkeeping and auditing purposes.

Staff recommendation

Staff recommends approval of the attached resolution.

Fiscal Impact

Amount:	N/A
Source of Funds:
Account Number:

Fiscal Impact:

There is no fiscal impact on the District.

Attachments
Resolution ECD 2020-01
MOU
TECB MOU Letter
Signed Resolution