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Consent

Brentwood City Commission Agenda

Meeting Date:	04/27/2020
Approval of Recommended Roadway Repairs and Improvements List for FY2021
Submitted by:	Todd Hoppenstedt, Public Works
Department:	Public Works

Information

Subject

Approval of Recommended Roadway Repairs and Improvements List for FY2021

Background

Attached is a list of City of Brentwood-maintained street segments recommended for repair and improvement in FY 2021. The list was partially developed using data from a Commission-approved contract with Data Transfer Solutions (DTS) for a video assessment of all City streets which was conducted in the spring/summer of 2017. In addition, staff physically evaluates the top priorities each year to further refine the list. We consider pavement condition, traffic type, traffic volume, speed limit, current maintenance demands, drainage concerns, reports of pavement failures, and any plans for upcoming water and sewer related work that may impact these streets before preparing the recommended list.

The proposed FY 2021 budget for Roadway Repairs and Improvements is $2,400,000, comprised of $800,000 from the General Fund and $1,135,000 from the State Street Aid Fund and $465,000 in one-time state grant funds in the Capital Projects Fund. The attached list of street segments represents our highest priorities identified at this time. As the work progresses through the year, staff will continually review actual project costs to determine what additional work can be added to the contract in order to optimize the use of available funds.

Staff recommends maintaining approximately a 15% contingency for emergency repairs or unforeseen pavement failures and potential fluctuations in the TDOT asphalt cost index during the course of the fiscal year. Emergency repairs could include pavement buckles from heat or failures experienced throughout the winter months, usually attributed to freeze and thaw cycles. The contingency funds allow some flexibility in adjusting the plan to correct emergency pavement failures. If the contingency is not used by the spring of 2021, we will proceed with repair of the available street or streets from the priority list.

Please direct any questions to the Public Works Director.

Staff Recommendation

Staff recommends the approval of the FY 2021 paving list.

Previous Commission Action

No previous action on this item.

Fiscal Impact

Amount :	$2,400,000
Source of Funds:	See Below
Account Number:	See Below

Fiscal Impact:

The proposed FY 2021 Roadway Repairs & Improvements Budget consists of $2,400,000. Of which $800,000 comes from the General Fund (110-43120-82640), $1,135,000 comes from the State Street Aid Fund (121-43120-82640), and $465,000 from the Capital Projects Fund (311-43100-1000).

Attachments
FY2021 Recommended Roadway Repairs & Improvements List