Agenda

Back to Calendar Return

Consent

Brentwood City Commission Agenda

Meeting Date:	04/13/2020
Approval to Purchase Two Trucks for the Water Services Department
Submitted by:	Chris Milton, Water & Sewer
Department:	Water & Sewer

Information

Subject

Approval to Purchase Two Trucks for the Water Services Department.

Background

The Water Services Department’s capital equipment budget for FY 2020 includes the purchase of one replacement compact pickup truck used for a variety of work functions. The purchase will replace a similar 2009 compact pickup truck with nearly 90,000 miles. The proposed replacement truck is being purchased pursuant to State of Tennessee Statewide Contract SWC#209. The SWC contract purchase price for the Chevy Colorado offered by Wilson County Motors, Lebanon, TN is $25,990.80.

The second truck is a replacement truck also offered on the statewide contract for local governments and replaces the 2019 Ford F-550 Service Body Truck with Crane Equipment. As you recall, this vehicle caught fire while being driven by an employee in January of this year. The truck had only been in service for a very short period of time. The original purchase price of the truck was $72,088.40. Insurance paid a replacement value of $67,088.40, which was full value less the $5,000 deductible. The replacement truck purchase price from the statewide contract offered by Lonnie Cobb Ford, Henderson, TN is in the amount of $84,916.00. The increased price of about $12,828 between the 2019 and the proposed purchase price is the result of the prior statewide contract pricing no longer available as it terminated in 2019, and new 2020 model vehicles and pricing agreements are now in place.

Detailed specs and pricing for the two individual truck purchases are included for your consideration. Accordingly, staff is recommending approval to purchase the two trucks in an amount not to exceed $110,906.80. One truck, the compact pickup truck, is within the current department’s capital equipment budget. The second vehicle, the replacement crane truck, will have an unanticipated added cost of $12,828 in the current fiscal year’s budget and will be funded from the overall Water and Sewer Fund's capital equipment available balance.

Please contact Water Services Director Chris Milton should you have any questions.

Staff Recommendation

Staff recommends approval.

Previous Commission Action

Approval of purchase of service truck with crane body that burned was granted at the November 11, 2019 Commission Meeting.

Fiscal Impact

Amount :	$110,906.80
Source of Funds:	Water & Sewer Cap Equip Fund
Account Number:	412-16430

Fiscal Impact:

Attachments
Price Summary
Crane Truck Specs
Compact Pickup Truck Specs
Signed Proposal