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Consent

Brentwood City Commission Agenda

Meeting Date:	04/13/2020
Resolution 2020-34 - Amendment of Agreement with Architect Workshop for Police Headquarters Design Services
Submitted by:	Kirk Bednar, Administration
Department:	Administration

Information

Subject

Resolution 2020-34 - Amendment of Agreement with Architect Workshop for Police Headquarters Design Services.

Background

The City's agreement with the Architect Workshop for design services related to the Police Headquarters project included the services of several sub-consultants for certain specialty items outside the normal scope of an architecture firm. Among those sub-consultants was Ragan-Smith providing civil engineering services. These civil engineering services include site grading plans, subsurface utility plans, parking lot plans, landscaping plans, etc.

The Commission will recall that during the initial grading phase of the project, unexpected subsurface conditions were discovered. Specifically, rock was found to be much deeper than expected in several locations on the property. As a result of these unexpected conditions and in an attempt to try and mitigate the financial impact to the City of these conditions, Ragan-Smith was asked to prepare revisions to the previously approved grading and site utility plans.

In order to not delay the project, it was agreed that Ragan-Smith would bill these additional services against their budgeted allowance for Construction Administration services, and that a change order to the contract would be finalized once all costs associated with mitigating the unexpected subsurface conditions were known. It has been determined that a change order to the City's contract the Architect Workshop in the amount of $10,000 is necessary to cover the additional civil engineering services incurred (see attached letter). Note that Ragan-Smith's total fee amount under the original contract was $90,000 for civil engineering services.

Staff Recommendation

Staff recommends approval of Resolution 2020-34.

Previous Commission Action

The original agreement with the Architect Workshop for Construction Design and Administration services in the amount of $1,660,400 was approved by the Board of Commissioner via Resolution 2018-91 on November 12, 2018.

There have been no other amendments to this contract.

Fiscal Impact

Amount :	$10,000
Source of Funds:	Capital Projects Fund
Account Number:	311-45200-5028

Fiscal Impact:

It is expected that sufficient funds will be available in the overall budget for the Police HQ project to absorb these additional costs.

Attachments
Resolution 2020-34
Amendment and Explanation Letter
Signed Resolution