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Consent

Brentwood City Commission Agenda

Meeting Date:	04/13/2020
Resolution 2020-33 - Agreement w/Demco Library Int for purchase of furniture for Children's Library utilizing funds from Holt bequest acct
Submitted by:	Susan Earl, Library
Department:	Library

Information

Subject

Resolution 2020-33 - Authorization of an Agreement with Demco Library Interiors for purchase of furniture for the Children's Library utilizing funds from the John P. Holt bequest account

Background

In November 2018, the Library Board along with Library staff conducted a survey requesting input from citizens as to ways to utilize the Holt Funds. Many of the suggestions from the patrons revolved around study space and seating options. The Library Board set this as one of the priorities and began looking at options. One of the solutions was determined to be acquisition of tables and chairs that will facilitate students working with tutors or their parents and other peers in the Children's Library. This will have the effect of reducing demand for study rooms and may free up some seating in the main area of the library. A subsequent furniture purchase request is expected to target the seating in the main area to achieve greater privacy for individuals who are now occupying seating designed for up to four persons.

Library staff have been working with Demco, Inc., a company that specializes in library and school furniture, to determine what furniture would best suit this purpose in the Children's Library. The attached purchase request is for 14 tables and 66 chairs from Demco, with pricing made available through The Interlocal Purchasing System (TIPS) joint-purchasing program. The City has been a member of TIPS since January 2019.

The Library is requesting to purchase the furniture (including installation) for $25,609.87 using funds from the John P. Holt bequest account. Approval of this purchase will authorize utilization of Holt funds for this purpose. The Library Board has recommended approval.

Please see the Assistant City Manager with any questions.

Staff Recommendation

Staff recommends the approval of Resolution 2020-33.

Fiscal Impact

Amount :	$25,609.87
Source of Funds:	Holt Account
Account Number:	615-41900-83160

Fiscal Impact:

As noted above, approval of this item will authorize use of funds from the Holt bequest account in the amount of $25,609.87.

Attachments
Resolution 2020-33
Contract No. 2020-025
Installation Contract
Quote
Contract Pricing
Signed Resolution & Contract