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Consent

Brentwood City Commission Agenda

Meeting Date:	04/10/2017
Approval for Purchase of Three (3) New CCTV Traffic Cameras
Submitted by:	Jamie Booker, Public Works
Department:	Public Works

Information

Subject

Approval for Purchase of (3) New CCTV Cameras.

Background

In November 2016, the City Commission approved the purchase of 22 CCTV cameras. This purchase allowed older analog CCTV cameras to be replaced with new IP Cameras. These cameras were purchased using the National Joint Powers Alliance (NJPA) purchasing cooperative contract #100614 through CDW. These cameras and mounting brackets were purchased from CDW at a price of $2,857.32 each. CDW has agreed to honor this price again for three additional CCTV cameras and the related mounting kits.

Staff budgeted $25,000.00 in FY17 for the installation of a new mounting pole and CCTV camera at the Moores Lane interchange on I-65, but after working directly with TDOT on a pending project at this location, staff was able to save approximately $10,000.00 on the project. Therefore, staff is proposing to use $8,571.96 of the 10,000.00 savings to purchase the additional IP CCTV cameras to continue to expand the City's camera network to as many intersections as possible.

If approved, this purchase will bring the total number of IP CCTV cameras installed in the City to 25. This allows the Traffic Operations Department and Police Department to monitor these areas live 24 hours a day.

If you have any questions, please feel free to contact Jeff Donegan, Public Works Director.

Staff Recommendation

Staff recommends approval of the purchase of three new CCTV cameras.

Previous Commission Action

The City Commission approved the purchase of 22 replacement cameras at its November 28, 2016 meeting.

Fiscal Impact

Amount :	$8,571.96
Source of Funds:	Capital Projects Fund
Account Number:

Fiscal Impact:

As stated in the narrative, staff proposes to fund this purchase using savings from a related project. While this purchase would not normally require City Commission approval because it totals less than $10,000, Commission approval is necessary because this additional purchase is an increase to the amount previously authorized by the Commission with this vendor for the original camera purchase.

Attachments
Original Bid