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Brentwood City Commission Agenda

Meeting Date:	03/23/2020
Resolution 2020-31 Purchase of Roofing Materials from Garland Co, Inc. Through OMNIA Cooperative Purchasing Agmt for PD HQ Project
Submitted by:	Kirk Bednar, Administration
Department:	Administration

Information

Subject

Resolution 2020-31 Purchase of Roofing Materials from The Garland Company, Inc. Through OMNIA Cooperative Purchasing Agreement for Police Headquarters Project

Background

The final Guaranteed Maximum Price (GMP) was established with The Parent Company for the Police headquarters project, the GMP included an allowance of $978,750 for installation of the roof. At the time, the initial roof bids had been rejected, and the allowance in the GMP was intended to be sufficient to cover the expected subcontractor cost for roof installation following the planned rebid of that portion of the work.

The Parent Company recently completed that rebidding process for the roof installation. The bidding options available to subcontractors were a Thermoplastic Polyolefin (TPO) roofing system or a Modified Bitumen system. While the modified bitumen roof was the preferred choice of both the architect and contractor for longer durability, both options were allowed to insure the City had a choice if needed to stay within the GMP allowance. Per the attached roof bid recommendation from The Parent Company, it was determined that Marion & Green submitted the best bid for a modified bitumen roof in the amount of $615,859. While this bid is slightly higher than the TPO bid from Village Roofing, it was determined that the durability benefit of the modified bitumen roof more than outweighed the less than $10,000 bid price difference of the TPO roof.

The bid from Marion & Green provided for the purchase of Garland Company roofing materials. Because The Garland Company is a supplier through the OMNIA Cooperative Purchasing agreement, the City has the opportunity to purchase the materials directly, thereby achieving some savings through OMNIA pricing and no contractor mark-up, as well as a 9.75% savings by not having to pay sales tax if purchased directly because the roof is a fixture. The cost to purchase the needed materials directly from Garland via the OMNIA cooperative agreement is $191,845.17 (see attached order sheet).

Because the City will be purchasing these materials directly instead of the roofing subcontractor working under The Parent Company, there is an accompanying resolution on the March 23, 2020 agenda (Resolution 2020-30) which will decrease The Parent Company contract GMP by the equivalent dollar amount ($191,845), so the overall cost of the headquarters project remains unchanged. Note that the positive difference between the original roofing allowance amount and the actual bid amount will be added to the overall project contingency amount.

If you have any questions, please contact the City Manager.

Staff Recommendation

Staff recommends approval of Resolution 2020-31.

Previous Commission Action

Resolution 2020-04 establishing the final GMP amount under the City's contract with The Parent Company for construction of the Police headquarters project was approved on January 14, 2020.

Fiscal Impact

Amount :	191,845.00
Source of Funds:	Capital Projects Fund
Account Number:	311-45200-5028

Fiscal Impact:

This expenditure is already accounted for in the overall Police headquarters project budget within the Capital Projects Fund. The GMP of the The Parent Company construction project will be reduced by an equivalent dollar amount as this direct purchase by the City, resulting in no net change to the overall cost of the project.

Attachments
Resolution 2020-31
Parent Company Roofing Bid Package Award
Garland Order Cost Sheet
Signed Resolution