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Consent

Brentwood City Commission Agenda

Meeting Date:	03/09/2020
Resolution 2020-19 - Authorizing Agreement with High Tech Special Effects for the 2020 Independence Day fireworks display at Crockett Park
Submitted by:	Deanna Lambert, Community Relations
Department:	Community Relations

Information

Subject

Resolution 2020-19 - Authorizing an Agreement with High Tech Special Effects for the 2020 Independence Day Fireworks Display at Crockett Park

Background

The proposed FY 2021 Annual Budget will again include $15,000 for the Independence Day fireworks display at Crockett Park. A request for proposals (RFP) was emailed to five national fireworks vendors and a notice of the RFP was also published in the Tennessean. All vendors were informed of the total budget at $15,000 and asked to propose their best show for that cost. The RFP specified a preference for larger shells and required at least 50% of the total shells to be 4" or larger.

Two firms, High Tech Special Effects, Inc. and Pyro Shows, Inc., submitted proposals. High Tech Special Effects, Inc. proposed 888 total shells, which was the higher number of shells between the two companies. They also offered the higher number of large (4" or larger) shells at 744, with Pyro Shows only offering 264 of the larger shells. Additionally, High Tech met the RFP requirement that at least 50% of the shells be 4" or larger, by including 80% of 4” or larger; Pyro Shows offered only 42%.

High Tech Special Effects, Inc. has been awarded the fireworks contract each year since 2011, and staff recommends that the contract again be awarded to High Tech Special Effects, Inc. based on their superior proposal. Please contact the Community Relations Director if you have questions.

Staff Recommendation

Staff recommends City Commission’s approval of the resolution to contract with High Tech Special Effects, Inc. for the 2020 Independence Day fireworks display.

Fiscal Impact

Amount :	$15,000
Source of Funds:	General Fund
Account Number:	110-41680-82590

Fiscal Impact:

A total of $15,000 will be proposed in the FY 2021 budget for this purpose. Payment for these services will occur after Independence Day, which is at the very beginning of FY 2021.

Attachments
Resolution 2020-19
Contract No. 2020-021
Exhibit A - Request for Propo
Exhibit B - High Tech Submittal
Bid Tab Fireworks 2020
Pyro Shows Shell Summary
Signed Resolution & Contract