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Consent

Brentwood City Commission Agenda

Meeting Date:	03/11/2019
Resolution to approve contract with High Tech Special Effects, Inc. for the 2019 Independence Day fireworks display at Crockett Park
Submitted by:	Deanna Lambert, Community Relations
Department:	Community Relations

Information

Subject

Resolution 2019-23 - July 4^th Fireworks Display at Crockett Park

Background

The proposed FY 2020 Annual Budget will include $15,000 for the Independence Day fireworks display at Crockett Park. A request for proposals (RFP) was emailed to six national fireworks vendors and a notice of the RFP was also published in the Tennessean. All vendors were informed of the total budget at $15,000 and asked to propose their best show for that cost. The RFP specified a preference for larger shells, and required at least 50% of the total shells to be 4" or larger.

Two firms, High Tech Special Effects, Inc. and Pyro Shows, Inc. submitted proposals. High Tech Special Effects, Inc. proposed 888 total shells, which was the highest number of shells from the two companies. They also offered the highest number of large (4" or larger) shells at 444, with Pyro Shows only offering 348 of the larger shells. Additionally, High Tech met the RFP requirement that at least 50% of the shells be 4" or larger, while Pyro Shows offered only 47.2%.

High Tech Special Effects, Inc. has won the fireworks contract each year since 2011, and the City has been satisfied with the quality of their shows. This year the show will include 124 fewer shells than last year, but 48 more shells will be 4” or larger.

Please contact the Community Relations Director if you have questions.

Staff Recommendation

Staff recommends City Commission’s approval of the resolution to contract with High-Tech Special Effects for the 2019 Independence Day fireworks display.

Previous Commission Action

none

Fiscal Impact

Amount :	$15,000
Source of Funds:	General Fund
Account Number:	110-41680-82590

Fiscal Impact:

A total of $15,000 will be proposed in the FY 2020 budget for this purpose. Payment for these services occurs after the 4th of July, which is at the very beginning of FY 2020.

Attachments
Resolution 2019-23
Contract No. 2019-023
2019 Bid Tabulation Sheet
Signed Resolution