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Brentwood City Commission Agenda

Meeting Date:	03/26/2018
Resolution 2018-22- Acceptance of Public Access Easement & Temporary Construction Easement Trail in Inglehame
Submitted by:	Mike Harris, Engineering
Department:	Engineering

Information

Subject

Resolution 2018-22 - authorizing acceptance of a multi-purpose pedestrian access easement and temporary construction easement traversing the Inglehame Farms open space along Wilson Pike.

Background

Over the last few years staff has met with representatives of the Inglehame Farms HOA on several occasions to discuss the potential for a connector trail that would provide their residents, especially those that live on the western side of the subdivision, a safer connection to the existing trail along Split Log Road and to Smith Park. Currently their only option is to use the shoulder of Wilson Pike or travel all the way across the subdivision to Charity Drive and then down to Split Log Road. After looking at several options, including potentially using the state ROW of Wilson Pike, it was decided the best option was to route the path through the open space of the subdivision just off the state ROW along Wilson Pike. After walking the proposed route with HOA representatives and with their verbal willingness to grant an easement through the open space, staff had the route surveyed and began development of the necessary easement documents.

The planned trail connection consists of two trail segments, one public section along Wilson Pike and a private segment that would be maintained by the HOA that provides their residents access to the public trail. See the attached aerial view for a visual of the planned route and the sections that would be private versus public. While the city will construct both segments, the HOA has agreed to reimburse the city for the cost of constructing the private section and to be responsible for future maintenance.

In addition to providing improved access for Inglehame Farms residents, the connection also provides for the future extension of the trail further south to the entrance to the Traditions subdivision, which is now under development, and eventually even further south to McEwen Drive where our trail system would connect with Franklin's following completion of future improvements to McEwen Drive in Franklin (see attached map).

In order to move forward, staff is requesting Commission approval of two easement documents (attached). One easement would facilitate construction of the trail from the intersection of Split Log Road and Wilson Pike south approximately 800 feet to Inglehame Drive (Public Trail), and the second would allow for construction of a private trail connection that would allow direct access from Greypointe Court across Inglehame open space. The easement document for the public trail section is a permanent easement that allows for the construction and maintenance of the trail as well as perpetual use of the easement as a public trail. The second document is a temporary construction easement that provides the right to construct the private portion of the trail in the HOA controlled open space, but the easement expires once the construction is complete.

As mentioned previously the HOA has a agreed to reimburse the city for the cost of constructing the private portion (see attached letter) and to be responsible for the future maintenance. The attached easement documents have already been approved by the Inglehame Farms HOA. We estimate the total cost to be approximately $35,000 with the HOA portion being $4,800. With Commission approval, the goal is to complete the trail before the end of the current fiscal year.

Should you have any questions, please contact the Engineering Director.

Staff Recommendation

Staff recommends approval of Resolution 2018-22.

Previous Commission Action

No previous Commission Action on this item.

Fiscal Impact

Amount :	$35,000
Source of Funds:	Capital Improvement Program
Account Number:	311-43100-1001

Fiscal Impact:

The FY 2018 Capital Projects Fund budget allocates $50,000 for construction of this trail. However, staff estimates the actual cost will be closer to $35,000, with the HOA reimbursing $4,800.

Attachments
Resolution 2018-22 Authorizing Acceptance of Public Access Easement and Temporary Construction Easement from Inglehame Farms Homeowners Association Inc.
Aerial Trail Layout
Future Wilson Pike South Trail Extension
Public Trail Permanent Easement Document
Private Trail Temporary Easement
Quit Claim from the Developer to the HOA
HOA Approval Letter
Signed Resolution