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Consent

Brentwood City Commission Agenda

Meeting Date:	02/27/2023
Approval of amendment of previously approved purchase of Five Trucks on September 12, 2022
Submitted by:	Todd Hoppenstedt, Public Works
Department:	Public Works

Information

Subject

Approval of amendment of previously approved purchase of five trucks on September 12, 2022 from Lonnie Cobb Ford

Background

The City Commission approved an item for the Public Works Department to order five Ford vehicles from Lonnie Cobb Ford, the statewide contract holder. As part of that September order, a Ford F250 4x4 SD CrewCab with a 6.75' box was included for a cost of $51,093.00. There were also two standard cab F250 trucks. Staff recently received word that all three of these vehicles were canceled by Ford Motor Company. This was the second order attempt after an April 2022 order for a Chevy 2500 CrewCab from Wilson County Motors was canceled by Chevrolet.

The overall fleet vehicle market is continuing to get more volatile and costly. Given the immediate needs of the Public Works fleet, we have administratively adjusted our September 2022 order with Lonnie Cobb Ford to downgrade the F250 CrewCab in exchange for an available F150 CrewCab. While this truck is not as heavy-duty as the F250, it will allow us to assign the lighter-duty F150 to the Superintendent of Operations and move his current vehicle, a Chevy 2500 into the Street Department for regular use in the field.

There are still two standard-cab F250s that we will not receive as a part of this order. Public Works staff is currently evaluating options for replacing those vehicles as quickly as possible. Once staff has a recommendation for those replacements, we will come back before the Commission for approval.

Staff Recommendation

Staff recommends the approval of this cost-saving amendment of previously approved purchase of five trucks on September 12, 2022 from Lonnie Cobb Ford.

Please direct any questions to the Public Works Director.

Fiscal Impact

Amount :	$46,190.00
Source of Funds:	Capital Projects Fund
Account Number:	311-45200-5027

Fiscal Impact:

Previously ordered and canceled Ford F250 Crew Cab $51,093.00, will be replaced by an available Ford F150 Crew Cab for $46,190.00. This provides an overall immediate savings of $4,903.00, and potentially much more, as compared to waiting to reorder in model year 2024.

Attachments
Vehicle pricing information