During FY 2016, the City of Brentwood spent $19,657 on sod replacement in the rear yard of Ravenswood Mansion due to heavy foot traffic in times of wet weather. In FY 2017, approximately $10,000 was spent on sod replacement. It was discussed during budget workshops that the repeated and costly replacement of sod, as well the diminished customer experience due to unsightly conditions, could be remedied by the installation of a paver patio and sidewalks. As a result, $60,000 was approved in the FY 2018 Capital Projects Fund budget for paver installation.
An invitation to bid on the Smith Park Event Space paver project was posted on www.brentwoodtn.gov and published in the Williamson Herald on January 10, 2018. Three companies submitted bids. Those companies were Jarvis Sign Company, LSI, and IKON Construction. Jarvis Sign Company, based in Madison, Tennessee, was the lowest bid for a total of $54,200. This bid price includes all labor, equipment, materials to perform the construction installation outlined in our drawings, along with an “add alternate” for concrete bands and pavers for two sidewalks leading from the back porch. Project references from Jarvis Signs includes a Ravenwood High School where the company installed pavers, a concrete walk and wall. Jarvis also submitted a reference from the City of Knoxville which included pavers for wayfinding signs downtown.
The labor and installation from Jarvis Sign Company will be $54,200. The city will purchase 3,600 square feet of Belguard Dublin Cobble Stone pavers directly from the manufacturer to save sales tax and avoid markup costs. The price for the direct-purchase materials will be $9,990, bringing the total project price to $64,190. Staff recommends authorizing $5,000 contingency for unforeseen circumstances that may arise during construction, such that any delays may be avoided. Staff expects sufficient savings from other capital projects to cover the amount over $60,000.
This is the second attempt at biding the Smith Park event space paver project. Two bids were received in June 2017 and rejected due to being nearly 50% over budget. Following rejection of the first bids, a project team from Leadership Brentwood took on the task of finding potential sponsor(s) for the paver project. While that effort has been unsuccessful to date, the project team was able to identify potential contractors to provide more favorable pricing, which prompted staff to rebid the project with more favorable results.
If this agreement is approved, the work will begin in the next few weeks and be complete before the start of the spring wedding season at Ravenswood Mansion.
Please contact the Community Relations Director if you have any questions. |