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City Commission Briefing

Meeting Date:	02/23/2017
Resolution 2017-16 - Authorizing Agreement with Nolensville/College Grove Utility District for Relocation of Water Lines
Submitted by:	Jamie Booker, Public Works
Department:	Public Works

Information

Subject

Resolution 2017-16 - Agreement with Nolensville/College Grove Utility District for relocation of water lines

Background

The City is in the final stages of preparations to begin work on the Ragsdale Road/Sunset Road re-alignment and improvement project. During the construction phase of most roadway projects, utilities must be relocated and moved in order to build the project as designed. This project is no different. Nolensville/College Grove Utility District (NCGUD) has water lines that are in conflict with the proposed realigned road improvements. The NCGUD lines are presently outside the existing right-of-way (ROW) along Ragsdale and Sunset. Therefore, it is the City's responsibility to move the lines for them or pay NCGUD to move them.

NCGUD plans to replace existing six-inch, eight-inch and 18-inch water lines with new six-inch and 20-inch lines. NCGUD has agreed to allow the City to include the relocation of its water lines in the bid package for the entire project. This allows the general contractor of the job to synchronize all of the water line relocations with the road construction schedule, which will result in a less disruptive project overall. This construction project was recently bid, and the apparent low bidder's price for relocation of the water lines is $519,000. A recommendation to award a construction contract for this project is expected to be on the March 13, 2017 Board of Commissioner's agenda.

When utility relocations are required, new utility easements are typically necessary to place the utilities outside of the ROW. However, due to time constraints and the desire to reduce the impact on private property, City staff and NCGUD have agreed that the new water lines should be placed just inside the new ROW line established for this project. Under the attached agreement, the City would agree that if the roadway is ever widened again and the NCGUD water lines must again be moved, the City will take full responsibility to relocate the lines at no expense to NCGUD.

Staff believes it is in the City's best interest to enter into the proposed agreement with NCGUD and place the new water line in the City's ROW instead of purchasing more easements and causing more destruction to the adjacent properties. Staff also anticipates that if the Sunset Road is ever widened in the future, the widening will most likely be to the west, allowing the water lines to remain where they will be located after this project is complete.

Please contact the Public Works Director if you have any questions about this matter.

Staff Recommendation

Staff recommends approval of the agreement with Nolensville/College Grove Utility District.

Fiscal Impact

Attachments
Resolution 2017-16
NCG Agreement