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City Commission Briefing

Meeting Date:	02/23/2017
Acceptance of Bid for Purchase of a Service Body Truck for Water Services Department
Submitted by:	Chris Milton, Water & Sewer
Department:	Water & Sewer

Information

Subject

Acceptance of Bid for Purchase of a Service Body Truck for Water Services Department

Background

The Water Services Department budget for FY 2017 includes the purchase of one service body truck (see attached picture), which will replace a 2002 truck with 150,385 miles on it. On January 31, 2017, competitive bids were publicly opened for this purchase. Two bids were received. The bids received included Dodge/Jeep/Chrysler of Columbia, Tennessee and Golden Circle Ford of Jackson, Tennessee

After evaluation by staff, with both bids meeting specifications, Golden Circle Ford was determined to have submitted the lowest and best bid in the amount of $32,311.00 versus the bid amount of $32,839.00 submitted by Dodge/Jeep/Chrysler of Columbia. The bid amount is in excess of the budgeted amount of $32,000 for this truck, but is within the overall department’s capital equipment fund.

Staff is seeking approval for purchase of the service truck from Golden Circle Ford at a cost of 32,311.00. Bid submittals and summary tabulation have been attached for your consideration. Please contact Chris Milton, Water Services Director should you have any questions.

Staff Recommendation

Staff recommends approval of the purchase of a service body truck from Golden Circle Ford.

Previous Commission Action

No previous Commission action.

Fiscal Impact

Amount :	$32,311.00
Source of Funds:	Water & Sewer Fund
Account Number:	412-16430

Fiscal Impact:

Attachments
Summary-Bid Tabulation
Bid Submittals
Picture