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City Commission Briefing

Meeting Date:	02/23/2017
Approval of Purchase of Restroom Building from CXT, Inc for Smith Park Through NJPA Contract
Submitted by:	Dave Bunt, Parks & Recreation
Department:	Parks & Recreation

Information

Subject

Approval of purchase of restroom building from CXT, Inc for Smith Park through NJPA Contract

Background

The Parks and Recreation Department is requesting authorization to purchase a prefabricated restroom building from CXT, Inc., to be installed during Phase 2 construction of Smith Park. As noted at the last City Commission meeting, the installation of playground equipment and a picnic shelter was not part of the park construction contract. Additionally, the purchase and installation of the restroom is also not part of that contract. Staff believes the City can get better pricing by using the National Joint Powers Alliance (NJPA) contract to purchase the restroom building directly from CXT, Inc. Funding for the restroom is included in the current Capital Projects Fund.

The contract price for the restroom is $112,160.50 and is well within the budgeted amount of $150,000. The restroom will be similar to the restroom installed at Granny White Park in 2014 near the Rotary pavilion. The goal is to have the bathroom building and adjacent shelter/playground facilities completed about the same time Phase 2 of the park is completed during the summer of this year. Staff will also select actual color schemes, roof styles and wall texture to complement the surroundings if this purchase is approved.

It should be noted that the installation of the restroom building is not included in the purchase price. The installation will be handled separately, using the City’s purchase order guidelines, and will be at a cost under $10,000.

CXT, Inc. has a successful track record with the City, having supplied restrooms for Granny White Park, Flagpole Park, Wikle Park and the Smith Park trailhead restroom.

NJPA is is an association created by the State of Minnesota to serve governmental entities across the United States. Participating members in NJPA may purchase through NJPA’s competitively solicited purchase contracts, thereby benefiting from volume pricing while satisfying local bidding requirements. The Board of Commissioners authorized the City's participation in NJPA in 2009.

Included for your review is CXT’s quote, NJPA contract information, and a sample picture of the bathroom. Staff recommends approval for purchase of the restroom building from CXT, Inc. for the amount of $112,160.50.

Please contact the Parks and Recreation Director if you have any questions.

Staff Recommendation

Staff recommends approval for purchase of the restroom building from CXT, Inc. for the amount of $112,160.50.

Fiscal Impact

Amount :	$112,160.50
Source of Funds:	Captial Improvements Fund
Account Number:	311-44400-3015

Fiscal Impact:

Staff recommends approval to purchase the restroom from CXT, Inc. for the amount of $112,160.50. It is within the $150,000 budget for this project.

Attachments
CXT Bathroom Quote
CXT NJPA Contract Info
Sample bathhroom Picture