Agenda

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Consent

Brentwood City Commission Agenda

Meeting Date:	02/13/2017
Approval of Recommended Street Resurfacing List for FY 2017
Submitted by:	Jamie Booker, Public Works
Department:	Public Works

Information

Subject

Approval of Recommended Street Resurfacing list for FY 2017

Background

Attached is a list of City of Brentwood maintained streets recommended for repair and resurfacing in FY 2017. In addition, a detailed report is provided for your reference that prioritizes all Brentwood streets based on a field evaluation of their condition.

Within the $2,840,000 allocated for resurfacing, $640,000 was carried forward from FY 2016’s list for the milling and resurfacing of Maryland Way from Granny White Pike to East Park Drive. Maryland Way was paved in FY 2017, however the total lane miles were included in FY 2016’s calculation and are not reflected in 2017’s total lane mile resurfacing calculations.

The attached list of streets total 24.8 lane miles (12.4 road miles) for repair and resurface work,or approximately 5% of total lane miles under city control today at a cost of $1,937,986. Please note that added to this total will be $807,184 for Maryland Way milling and paving. This total for Maryland Way was more than originally expected, but we replaced all the catch basins that were in disrepair and these updated catch basins make it more bike friendly, we also milled about twice as much as originally budgeted for due to more damaged areas than we originally expected.

Finally there will be $75,000 added to the total for the paving of Chevoit Hills Drive earlier in the FY 2017. Chevoit Hills Drive was previously approved for paving but a major drainage correction needed to be completed before it was paved and that was done in late July 2016 and the street was paved afterwards. Chevoit Hills Drive dimensions were calculated and added in the year it was approved so the (lane miles) are not reflected in this years total amounts even though the money will come from this years budget

Normally staff would recommend a large contingency for emergency repairs of pavement failures during the winter months. However, this year staff is only recommending $20,000 be held for a contingency for emergency repairs or asphalt failures, due to the mild winter to date and the timing of the finalized repair and resurfacing list. If the money is not used for emergencies or failures we will pave the next street or streets on the priority list. Likewise, if something unforeseen should occur through the remainder of the winter, the attached list could be modified as needed to allow for other emergency repairs to be completed within the overall funding allocated.

Please direct any questions to the Public Works Director.

Staff Recommendation

Staff recommends approval.

Previous Commission Action

The Commission approved a contract with Data Transfer Solutions (DTS) for a total of $100,525 for a video assessment of roads including $11,000 for video assessment of ADA curb ramps and sidewalks via Resolution 2017-02 at the January 10, 2017 meeting.

Fiscal Impact

Amount :	$2,840,000
Source of Funds:	See table
Account Number:	See table

Fiscal Impact:

Funding for the $2.84 million FY 2017 street paving program is provided in the adopted as follows:

Fund	Account	Amount
General Fund	110-43120-82640	$760,000
State Street Aid Fund	121-43120-82640	$1,780,000
Capital Projects Fund	311-43100-1000	$300,000
TOTAL		$2,840,000

Attachments
Recommended FY 2017 Repairs & Resurfacing Priority List
Overall Roadway Priority List