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Consent

Brentwood City Commission Agenda

Meeting Date:	12/09/2019
Resolution 2019-113 - Amendment to Agreement with Vigilant Solutions for 5 Yr Subscription for a Fixed LPR System at Four Additional Locations
Submitted by:	Jeff Hughes, Police
Department:	Police

Information

Subject

Resolution 2019-113 - A Resolution Authorizing an Amendment to the Agreement with Vigilant Solutions for a Five-Year Subscription for a Fixed LPR System at Four Additional Locations

Background

The FY 2020-2025 Capital Improvements Program includes funding in FY 2020 for the expansion of the License Plate Recognition System by adding additional cameras at fixed locations in the City. Staff is proposing the installation of 16 additional cameras at four new locations throughout the city. Police Department staff chose locations based on the potential to maximize the effectiveness of this technology at strategic thoroughfares/intersections to compliment those primarily park based camera locations that were selected last year. Police staff have realized the value of this LPR system in the first year of deployment with success in solving crimes utilizing this technology.

LPRs capture the license plate numbers on all vehicles that pass through those locations that cameras have been installed. Software stores the license plates in a searchable database that investigators can access to develop investigative leads. Vehicle information obtained from LPRs can be shared with other law enforcement agencies that utilize this technology to determine other locations and activity timelines associated with suspect vehicles. Additionally, alerts can be entered on specific suspect license plate numbers, which allows investigators to be notified immediately of a location anytime that suspect license plate number is captured.

Staff is proposing the approval of an additional five-year subscription plan to expand LPR fixed cameras at four additional locations in the City. Those locations are:

Franklin Road/Town Center Way,
Wilson Pike/Split Log Road (Smith Park),
Moores Lane/Galleria Blvd.
Sunset Road/Concord Road.

The first year cost of this proposal is $97,672.00, which includes equipment, installation and shipping, and will be funded out of the Capital Projects Fund. Annual subscription payments in Years 2-5 will be $28,000, and will be incorporated in the Police Department's annual operating budget beginning in FY 2021.

Vigilant Solutions was the vendor selected last year to deploy LPR technology and it was determined they are a sole source vendor. An attachment has been included that describes Vigilant's status as a sole source provider. Additionally, the City of Brentwood currently utilizes services provided by Thomas Reuters (Government Investigations Division). Commercial license plate data available to investigators is exclusively provided by Vigilant Solutions through Thomas Reuters, which qualifies them as a sole source vendor in order to allow the LPR camera data to be paired with the commercial data.

The attached quote specifies a cost per item based on a total of 16 additional cameras installed at four new locations. The quote contains costs associated with the install that will not be known definitively until the time of installation based on existing infrastructure, or the lack thereof. The quote specifies a total cost with the assumption that everything specified will be needed - in reality, that cost may be lower, but will not exceed the quoted amount.

Staff Recommendation

Staff recommends approval of the attached resolution authorizing the approval of a five-year subscription expanding the existing fixed Vigilant Solutions LPR System adding 16 cameras to be installed at four new locations as denoted above.

Fiscal Impact

Amount :	$97,672.00
Source of Funds:	Capital Projects Fund
Account Number:	311-45300-6016

Fiscal Impact:

Funds are available in the Capital Projects Fund for the initial cost associated with this service addition. Annual subscription costs after the first year will be incorporated into the Police Department's annual operating budget beginning in FY 2021.

Attachments
Resolution 2019-113
Vigilant Solutions Phase II Quote
Contract No. 2018-045
Costs Spreadsheet
Project Scope
Sole Source Document
Wilson Pk/Split Log Road Photo
Signed Resolution