The Board of Commissioners and the City Manager have a long-standing tradition of providing and hosting an employee appreciation dinner at the beginning of the annual holiday season. The purpose of this event is to celebrate all employees’ contributions to the success of the City and recognize individual employees who achieved significant service anniversaries with the City during the year.
There are realistically only two facilities available in Williamson County (Embassy Suites and Marriott at Cool Springs) that have the capability of accommodating our group and that are also within a reasonable travel distance of Brentwood. The City used Marriott the last two years and the feedback from staff was excellent with regard to the quality of the venue and the food, and it is the Human Resource department's recommendation that we return there for the 2025 event.
Attached is the executed agreement with Marriott for the Employee Appreciation Dinner scheduled for November 14, 2025. The original agreement, reflecting event minimums of $20,000, was approved by the Interim City Manager in March as it fell within his signatory authority. Final costs, however, now exceed that threshold, necessitating Commission approval for the remaining amount.
The FY26 budget for this event includes $25,000 for food, beverage, and audiovisual expenses associated with the event. This amount does not include the required 25% administrative fee totaling $6,684.30. Staff therefore requests Commission approval of a total expenditure of $33,421.50 to cover all event costs associated with the Marriott, inclusive of the administrative charge.
|