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Consent

Brentwood City Commission Agenda

Meeting Date:	11/12/2018
Approval of Invoice from BJB Construction for Safety Repairs to Bay Floor in Station 2
Submitted by:	Jay Evans, Administration
Department:	Administration

Information

Subject

Approval of Invoice from BJB Construction for Safety Repairs to Bay Floor in Station 2

Background

Earlier this year, the City received notice from TOSHA that a compliance inspection had revealed several corrective measures needed to ensure a safe work environment. One of the concerns was related to the uneven floor surface surrounding the trench drains in the bay floor of Fire Station 1 at City Hall. Since the City Hall's construction in the 1980s, the floor drains had settled to the point that they were no longer even with the floor surface, and the concrete in a couple of areas around the grates had become chipped. This created a potential trip hazard that required repair.

The repairs to the Station 1 bay floor were conducted through Cushman Wakefield, the City's building management company. After receiving quotes for the repair, the project was awarded to the lowest-price contractor, BJB Construction, who had previously performed well on other construction projects at City facilities. The project was completed in March and the billing was done through Cushman Wakefield. Purchase authority is provided by the City's "Over $10,000 List" for Cushman Wakefield.

Though not covered in the TOSHA inspection, the City evaluated the bay floors in Stations 2, 3, and 4 to see if similar conditions were present. Brent Stidham, the City's Maintenance Technician from Cushman Wakefield, was kind enough to do this for all three stations, even though Stations 2 and 4 are not covered by the Cushman contract. Settling of the drains was found in Stations 2 and 3, but not in Station 4. Because the drains represented an immediate trip hazard and liability concern, the City authorized Cushman to have repairs made to Stations 2 and 3 as well. Cushman received quotes and BJB Construction was again awarded the work. Photos of the Station 2 drains are attached.

The invoice for the Station 3 repair ($15,509) is being billed through Cushman Wakefield, similar to the Station 1 repair back in March. Therefore, City Commission approval is not required. Although Cushman coordinated the repair of Station 2, they cannot process that invoice because that building is not covered by the Cushman contract. The invoice ($13,763) must be paid directly from the City to BJB construction. Because this invoice exceeds $10,000, City Commission approval is required.

Please direct any questions to Assistant City Manager Jay Evans.

Staff Recommendation

Staff recommends approval of the invoice from BJB Construction for safety repairs to the Station 2 bay floor.

Fiscal Impact

Amount :	$13,763
Source of Funds:	Capital Projects Fund
Account Number:	311-45200-5018

Fiscal Impact:

Funds are available in the Fire Stations line item of the Capital Projects Fund. A total of $75,000 was allocated to safety improvements on the bay floors of Stations 1 and 2.

Attachments
Invoice
Photos