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MINUTES OF MEETING OF BRENTWOOD PLANNING COMMISSION
 
BRENTWOOD, TENNESSEE
 
The Brentwood Planning Commission met on Monday, October 6, 2025 at 7:00 pm at Brentwood City Hall.
 
Present:
Chair Michael Kaplan; Vice Chair Preston Bain; Commissioner Ken Travis; Commissioner Rick Lundgren; Commissioner John Vitucci; Commissioner Connie Weisner
Absent:
Commissioner Betsy Crossley; Commissioner Ryan Crowley; Commissioner Christopher Rand; Commissioner Tracy Stadnick
Staff Present:
City Manager Jason Gage; Assistant City Manager Jay Evans; Planning & Codes Director Todd Petrowski; City Planner II Allison Roberts; City Attorney Kristen Corn
             

Approval or Correction of Minutes
             
September 2, 2025
  Moved by Vice Chair Preston Bain for approval of the minutes as written, seconded by Commissioner Rick Lundgren
  Vote: 6 - 0 Approved
             
Consent Agenda
             
BPC2507-004 Revised Final Plat - Foxboro Estates Subdivision, Section 1, Lot 12, 1003 Steeplechase Drive, Zoning R-2 - Applicant: Homeland Surveying and Mapping, LLC. 4828 Bethesda Duplex Road, College Grove, TN 37046

Homeland Surveying and Mapping, LLC requested approval of a Revised Final Plat for Section 1, lot 12, 1003 Steeplechase Drive in the Foxboro Estates Subdivision to abandon the platted septic area on their lot.  The house has been disconnected from septic and has officially switched over to City of Brentwood Sewer with a grinder pump.

Staff recommended approval of the proposed final plat subject to the following conditions:
  1. A fence permit will be required for any future changes to the fence to achieve code compliance and must be removed from crossing the property line as well as removal from PUDE encroachments prior to issuance of any City required permit for the property.
     
  2. Approval of a final plat by the Planning Commission shall become effective upon the date of the last signature required on the plat for recording. The initial vesting period shall be for a period of five years after approval.
     
  3. Add the following note to all pages of the final plat:
This final plat is subject to a vesting period, during which the development standards in effect on the date of approval will remain the standards applicable to this plan.  Upon expiration of the vesting period, development of the property shown on this plat may be subject to standards other than those that were applicable during the vesting period.  The vesting period for this plat expires on________________, unless extended by the City of Brentwood.  Persons relying on this plat after said date should contact the City of Brentwood to determine if development may continue as depicted on the plan. 
 
(Planning and Codes Department staff will insert the expiration year for the plat at the time the plat is ready for recording and may also make changes to the wording of the above note as necessary to carry out the intent of Standard Requirements 1, 2 and 3 below.)
  1. Provide the Planning staff with a digital copy of the proposed subdivision.  This request is consistent with Article 2.3 of the Brentwood Subdivision Regulations.  The file should be in AutoCAD .DWG or .DXF compatible format.  The file shall use the Tennessee State Plane coordinate system, FIPS Zone 4100, NAD 83 datum.  The digital copies must be received before the plat may be recorded.
     
  2. Final Plats must be printed on an 18" x 24" mylar copy.
     
  3. The property owner is responsible for all development fees including water and sewer service and tap fees, building permit fees and Public Works Project Fees.  The required fees shall be used for future infrastructure related improvements required by the proposed development. 
     
  4. Applicable security for all required improvements in accordance with the requirements of Article Eight of the Brentwood Subdivision Regulations shall be provided before the final plat may be signed and recorded.
     
  5. All proposed underground improvements for the lot should be shown to ensure no conflict with the sewer (storm drainage, underground electric, wall footing, etc.)
     
  6. Complete building plans shall be submitted to the Planning and Codes Department for review, approval and issuance of the required permits before any work is begun. Additionally, all required electrical permits, issued by the State of Tennessee must be received before any work is begun.
     
  7. Development of this project shall comply with all applicable codes and ordinances of the City of Brentwood.
     
  8. Deviations from the approved plat in the development of the project or the failure to satisfy any standard requirements or special conditions of approval imposed by the planning commission will be considered a violation of the provisions of the Zoning Ordinance, which shall be subject to punishment as provided in Section 1-9 of the Brentwood Municipal Code.  The City may also require the applicant to appear before the Planning Commission to address any deficiencies or unapproved modifications.  The project may also be subject to delays in issuance of permits, certificates of occupancy, recordation of plats or other project approvals.
     
  9. Any changes to plats approved by the Planning Commission will require staff review and re-approval by the Planning Commission.
     
  10. Approval of the proposed plat shall be limited to the illustrations and plans presented to the Planning Commission for review and approval on October 6, 2025.  Any changes to Planning Commission approved plans and specifications will require staff review and re-approval by the Planning Commission.
             
BPC2508-005 Minor Site Plan Alteration - Tesla Chargers, EV Auto, 7116 Moores Lane, Zoning C-3 - Applicant: H. Michael Hindman Architects, 1607 Westgate Circle, Suite 100, Brentwood, TN 37027

Michael Hindman Architects requested approval for a Minor Site Plan Alteration for EV Auto located at 7116 Moores Lane to install additional Tesla Superchargers, charging cabinets, and a new switchboard on site.

This site work will also include a new pad mounted transformer added by Middle Tennessee Electric and a new service rack. The site currently had approved EV chargers adjacent to the building and these additional ones will be on the other side of the drive isle.

The supercharger cabinet will have a screen wall that will encompass it to provide a more appealing look. The new superchargers will stand approximately 6.5 feet tall, 3 feet wide,and 1 foot deep.

Staff recommended approval of the proposed minor site plan alteration subject to the following conditions:
  1. Approval of a site plan by the Planning Commission shall remain valid for a period of three years for the original date of the original approval.     
     
  2. Add the following note to the site plan:
This site plan is subject to a three-year vesting period, during which the development standards in effect on the date of approval will remain the standards applicable to this plan.  If construction is not completed during the first three years, the original site plan is considered a preliminary site plan and the applicant must obtain approval of a final site plan. Development of the property shown on this plan may be subject to standards other than those that were applicable during the vesting period.  The Initial vesting period for this plan expires on Ocotber 6, 2028, unless extended by the City of Brentwood.  Persons relying on this plan after said date should contact the City of Brentwood to determine if development may continue as depicted on the plan. 
  1. When the construction authorized pursuant to a site plan is not completed within three years from the date of initial approval, but the applicant desires to complete the project proposed for the site, the plan as initially approved for the project or as amended shall be considered a preliminary site plan.  If the applicant secures all necessary permits, commences site preparation and obtains approval of a final site plan within the three-year vesting period following approval of the preliminary site plan, then the vesting period shall be extended an additional two years beyond the expiration of the initial three-year vesting period.  During the two-year extension, the applicant must commence construction and maintain any necessary permits to remain vested.
     
  2. If necessary permits are maintained and construction, as defined by Section 78-43, has commenced by the end of the two-year extension, then the vesting period shall remain in effect until the Planning and Codes Department has certified final completion of the project, provided the total vesting period shall not exceed ten years from the date of approval of the preliminary site plan.
     
  3. If the construction authorized pursuant to a site plan is completed within three years from the date of approval, the site plan shall then be considered the final site plan for the project.
     
  4. The property owner is responsible for all development fees including water and sewer service and tap fees, building permit fees and Public Works Project Fees.  The required fees shall be used for future infrastructure related improvements required by the proposed development. 
     
  5. Development of this project shall comply with all applicable codes and ordinances of the City of Brentwood. 
     
  6. Deviations from the approved plan in the development of a project or the failure to satisfy any standard requirements or special conditions of approval imposed by the planning commission will be considered a violation of the provisions of the Zoning Ordinance, which shall be subject to punishment as provided in Section 1-9 of the Brentwood Municipal Code.  The City may also require the applicant to appear before the Planning Commission to address any deficiencies or unapproved modifications.  The project may also be subject to delays in issuance of permits, certificates of occupancy, recordation of plats or other project approvals.
     
  7. Any changes to plans approved by the Planning Commission will require staff review and re-approval by the Planning Commission. 
     
  8. Approval of the proposed plan shall be limited to the illustrations and plans presented to the Planning Commission for review and approval on October 6, 2025.  Any changes to Planning Commission approved plans and specifications will require staff review and re-approval by the Planning Commission.
             
BPC2509-001 Minor Site Plan Alteration - Hilton Brentwood/Nashville Suites, Overlook Park, Lot 2, 9000 Overlook Boulevard, Zoning C-2 - Applicant: Hilton Brentwood/Nashville Suites, 9000 Overlook Blvd, Brentwood, TN 37027

Hilton Brentwood/Nashville Suites requested approval for a Minor Site Plan Alteration to add a new manual gate to the rear parking lot entrance coming from Church Street East.

This new metal tube gate will be 26 feet wide and approximately 3.5 feet in height. The gate will remain open during daytime hours and be closed through the night. The gate will have a provided chain with a padlock for locking as well as reflective tape and signage on the gate, so drivers are not hitting the gate in the dark.

Staff recommended approval of the proposed minor site plan alteration subject to the following conditions:
  1. The applicant will be required to put reflective tape and signage on both sides of the gate for nighttime situations.
     
  2. A site plan shall be vested for a period of three years from the date of the original approval.
     
  3. Add the following note to the site plan:
This site plan is subject to a three-year vesting period, during which the development standards in effect on the date of approval will remain the standards applicable to this plan.  If construction is not completed during the first three years, the original site plan is considered a preliminary site plan and the applicant must obtain approval of a final site plan. Development of the property shown on this plan may be subject to standards other than those that were applicable during the vesting period.  The Initial vesting period for this plan expires on October 6, 2028, unless extended by the City of Brentwood.  Persons relying on this plan after said date should contact the City of Brentwood to determine if development may continue as depicted on the plan. 
  1. When the construction authorized pursuant to a site plan is not completed within three years from the date of initial approval, but the applicant desires to complete the project proposed for the site, the plan as initially approved for the project or as amended shall be considered a preliminary site plan.  If the applicant secures all necessary permits, commences site preparation and obtains approval of a final site plan within the three-year vesting period following approval of the preliminary site plan, then the vesting period shall be extended an additional two years beyond the expiration of the initial three-year vesting period.  During the two-year extension, the applicant must commence construction and maintain any necessary permits to remain vested.
     
  2. If necessary permits are maintained and construction, as defined by Section 78-43, has commenced by the end of the two-year extension, then the vesting period shall remain in effect until the Planning and Codes Department has certified final completion of the project, provided the total vesting period shall not exceed ten years from the date of approval of the preliminary site plan.
     
  3. If the construction authorized pursuant to a site plan is completed within three years from the date of approval, the site plan shall then be considered the final site plan for the project.
     
  4. The property owner is responsible for all development fees including water and sewer service and tap fees, building permit fees and Public Works Project Fees.  The required fees shall be used for future infrastructure related improvements required by the proposed development.
     
  5. Any changes to plans approved by the Planning Commission will require staff review and re-approval by the Planning Commission.
     
  6. Deviations from the approved plan in the development of a project or the failure to satisfy any standard requirements or special conditions of approval imposed by the planning commission will be considered a violation of the provisions of the Zoning Ordinance, which shall be subject to punishment as provided in Section 1-9 of the Brentwood Municipal Code.  The City may also require the applicant to appear before the Planning Commission to address any deficiencies or unapproved modifications.  The project may also be subject to delays in issuance of permits, certificates of occupancy, recordation of plats or other project approvals.
     
  7. Development of this project shall comply with all applicable codes and ordinances of the City of Brentwood.
     
  8. Approval of the proposed plan shall be limited to the illustrations and plans presented to the Planning Commission for review and approval on October 6, 2025.  Any changes to Planning Commission approved plans and specifications will require staff review and re-approval by the Planning Commission.
             
BPC2509-003 Revised Final Plat - Governors Club, Lot 389, 25 Sawgrass Lane, Zoning OSRD - Applicant: RaganSmith Associates, 315 Woodland Street, Nashville, TN 37206

Ragan Smith Associates requested approval of a Revised Final Plat for lot 389, Phase 11, located at 25 Sawgrass Lane in the Govenors Club Subdivision. The property included a total of 0.82 acres and currently was vacant.

The creation of lot 389 was approved as a revised preliminary plan on July 7, 2025 Brentwood Planning Commission and forwarded a recommendation of approval to the Board of Commissioners which was then favorably approved on July 28, 2025.

Staff recommended approval of the proposed final plat subject to the following conditions:
  1. Approval of a final plat by the Planning Commission shall become effective upon the date of the last signature required on the plat for recording. The initial vesting period shall be for a period of five years after approval.
     
  2. Add the following note to all pages of the final plat:
This final plat is subject to a vesting period, during which the development standards in effect on the date of approval will remain the standards applicable to this plan.  Upon expiration of the vesting period, development of the property shown on this plat may be subject to standards other than those that were applicable during the vesting period.  The vesting period for this plat expires on________________, unless extended by the City of Brentwood.  Persons relying on this plat after said date should contact the City of Brentwood to determine if development may continue as depicted on the plan. 
 
(Planning and Codes Department staff will insert the expiration year for the plat at the time the plat is ready for recording and may also make changes to the wording of the above note as necessary to carry out the intent of Standard Requirements 1, 2 and 3 below.)
  1. Provide the Planning staff with a digital copy of the proposed subdivision.  This request is consistent with Article 2.3 of the Brentwood Subdivision Regulations.  The file should be in AutoCAD .DWG or .DXF compatible format.  The file shall use the Tennessee State Plane coordinate system, FIPS Zone 4100, NAD 83 datum.  The digital copies must be received before the plat may be recorded.
     
  2. Final Plats must be printed on an 18" x 24" mylar copy.
     
  3. The property owner/developer is responsible for all development fees including water and sewer service and tap fees, building permit fees and Public Works Project Fees. 
     
  4. Applicable security for all required improvements in accordance with the requirements of Article Eight of the Brentwood Subdivision Regulations shall be provided before the final plat may be signed and recorded.
     
  5. All proposed underground improvements for the lot should be shown to ensure no conflict with the sewer (storm drainage, underground electric, wall footing, etc.)
     
  6. Complete building plans shall be submitted to the Planning and Codes Department for review, approval and issuance of the required permits before any work is begun. Additionally, all required electrical permits, issued by the State of Tennessee must be received before any work is begun.
     
  7. Development of this project shall comply with all applicable codes and ordinances of the City of Brentwood.
     
  8. Deviations from the approved plan in the development of a project or the failure to satisfy any standard requirements or special conditions of approval imposed by the planning commission will be considered a violation of the provisions of the Zoning Ordinance, which shall be subject to punishment as provided in Section 1-9 of the Brentwood Municipal Code. The City may also require the applicant to appear before the Planning Commission to address any deficiencies or unapproved modifications. The project may also be subject to delays in issuance of permits, certificates of occupancy, recordation of plats or other project approvals.
     
  9. Any changes to plats approved by the Planning Commission will require staff review and re-approval by the Planning Commission.
     
  10. Approval of the proposed plat shall be limited to the illustrations and plans presented to the Planning Commission for review and approval on Ocotber 6, 2025 Any changes to Planning Commission approved plans and specifications will require staff review and re-approval by the Planning Commission.
             
BPC2509-006 Minor Site Plan Alteration, Monument Sign - Tennessee Baptist Children's Home, 1310 Franklin Road, Zoning SI-2/SR - Applicant:  RaganSmith Associates, 315 Woodland Street, Nashville , TN 37206

Ragan Smith Associates requested approval for a Minor Site Plan Alteration for two new monument signs at the Tennessee Baptist Childrens Home located at 1310 Franklin Road. The two new signs will be located at the entrance of Franklin Road and Wikle Road West. Both signs met the Brentwood sign ordinance.

There were two previously approved signs at each corner of the Franklin Road entrance, but the applicant decided to go down to one sign at this entrance and place it in the median. This new location will not interfere with driving visibility.

The second sign location was at the entrance off of Wikle Road West and will be placed in such a way as to also not interfere with driver visibility when entering and exiting the site.
 
Staff recommended approval of the proposed minor site plan alteration subject to the following conditions:
  1. Both signs cannot be internally illuminated.
     
  2. Sight distance must be reviewed and approved by Engineering Department prior to sign construction based on staked location of sign.
     
  3. A site inspection is required after the sign is installed.
     
  4. A foundation permit and footing inspection will be required prior to construction of the monument sign. 
     
  5. Approval of the site plan does not constitute approval of the signage plan. All signs must comply with the Brentwood Sign Ordinance. A comprehensive sign package including all signs (temporary or permanent, wall or ground) shall be submitted to the Planning & Codes Department for review. Submit a signage package for review and approval to Jackson Reid at jackson.reid@brentwoodtn.gov. Banners and off-site signage are not allowed per the sign ordinance.
     
  6. Approval of a site plan by the Planning Commission shall remain valid for a period of three years for the original date of the original approval.     
     
  7. Add the following note to the site plan:This site plan is subject to a three year vesting period, during which the development standards in effect on the date of approval will remain the standards applicable to this plan. If construction is not completed during the first three years, the original site plan is considered a preliminary site plan and the applicant must obtain approval of a final site plan. Development of the property shown on this plan may be subject to standards other than those that were applicable during the vesting period. The Initial vesting period for this plan expires on Ocotber 6, 2028, unless extended by the City of Brentwood. Persons relying on this plan after said date should contact the City of Brentwood to determine if development may continue as depicted on the plan.
     
  8. When the construction authorized pursuant to a site plan is not completed within three years from the date of initial approval, but the applicant desires to complete the project proposed for the site, the plan as initially approved for the project or as amended shall be considered a preliminary site plan.  If the applicant secures all necessary permits, commences site preparation and obtains approval of a final site plan within the three-year vesting period following approval of the preliminary site plan, then the vesting period shall be extended an additional two years beyond the expiration of the initial three-year vesting period.  During the two-year extension, the applicant must commence construction and maintain any necessary permits to remain vested. 
     
  9. If necessary permits are maintained and construction, as defined by Section 78-43, has commenced by the end of the two-year extension, then the vesting period shall remain in effect until the Planning and Codes Department has certified final completion of the project, provided the total vesting period shall not exceed ten years from the date of approval of the preliminary site plan. 
     
  10. If the construction authorized pursuant to a site plan is completed within three years from the date of approval, the site plan shall then be considered the final site plan for the project. 
     
  11. The property owner is responsible for all development fees including water and sewer service and tap fees, building permit fees and Public Works Project Fees.  The required fees shall be used for future infrastructure related improvements required by the proposed development.   
     
  12. Development of this project shall comply with all applicable codes and ordinances of the City of Brentwood. 
     
  13. Deviations from the approved plan in the development of a project or the failure to satisfy any standard requirements or special conditions of approval imposed by the planning commission will be considered a violation of the provisions of the Zoning Ordinance, which shall be subject to punishment as provided in Section 1-9 of the Brentwood Municipal Code.  The City may also require the applicant to appear before the Planning Commission to address any deficiencies or unapproved modifications.  The project may also be subject to delays in issuance of permits, certificates of occupancy, recordation of plats or other project approvals. 
     
  14. Any changes to plans approved by the Planning Commission will require staff review and re-approval by the Planning Commission. 
     
  15. Approval of the proposed plan shall be limited to the illustrations and plans presented to the Planning Commission for review and approval on October 6, 2026.  Any changes to Planning Commission approved plans and specifications will require staff review and re-approval by the Planning Commission. 
             
BPC2509-010 Final Plat - Tiburon Subdivision, Section 1, 9809 Sam Donald Road, Zoning R-2 - Applicant: RaganSmith Associates, 315 Woodland Street, Nashville, TN 37206

Ragan Smith Associates requested approval of a Final Plat for Section One of the Tiburon Subdivision. Section One included 19 lots and three open space tracts on approximately 20.33 acres. The plat also established a reserve parcel intended for the future development of Section Two of the subdivision which was not considered a buildable lot at this time.  

A Preliminary Plan for the subdivision was previously approved by the Planning Commission in January 2024, following annexation of the property into the City of Brentwood in September 2023. 

The Final Plat established two temporary dead ends that will be abandoned upon future development. The temporary dead end for Vistazo Lane will be abandoned upon the recording of Section Two of the Tiburon Subdivision. 

An existing access easement ran along the western boundary of the property and served two existing properties to the south. This easement will continue to be maintained by its beneficiaries. A portion of the existing gravel drive had been relocated by the developer near the southern end to be placed within the easement. In addition, a secondary access easement and driveway was provided in between Lots 10 and 11 of the Tiburon Subdivision to allow the two southern properties access to the new cul-de-sac. 

Staff recommended approval of the proposed final plat subject to the following conditions:
  1. Prior to the signing of the Final Plat, the private driveway serving Mp 60 Parcel 10, and Map 60, Parcel 10.01 shall be constructed. An as-built drawing of the driveway, for any slopes exceeding 15%, shall be submitted to the Engineering Department for review and approval in accordance with the Transitional Lot Checklist before the plat being signed. 
     
  2. Prior to the signing of the Final Plat, the applicant shall submit a Stormwater Management Agreement and Long Term Maintenance Plan along with as-builts for all stormwater management facilities and public stormwater networks to Engineering Dept for review and approval.
     
  3. Approval of a final plat by the Planning Commission shall become effective upon the date of the last signature required on the plat for recording. The initial vesting period shall be for a period of five years after approval.
     
  4. Add the following note to all pages of the final plat:
This final plat is subject to a vesting period, during which the development standards in effect on the date of approval will remain the standards applicable to this plan.  Upon expiration of the vesting period, development of the property shown on this plat may be subject to standards other than those that were applicable during the vesting period.  The vesting period for this plat expires on________________, unless extended by the City of Brentwood.  Persons relying on this plat after said date should contact the City of Brentwood to determine if development may continue as depicted on the plan. 
 
(Planning and Codes Department staff will insert the expiration year for the plat at the time the plat is ready for recording and may also make changes to the wording of the above note as necessary to carry out the intent of Standard Requirements 1, 2 and 3 below.)
  1. Provide the Planning staff with a digital copy of the proposed subdivision.  This request is consistent with Article 2.3 of the Brentwood Subdivision Regulations.  The file should be in AutoCAD .DWG or .DXF compatible format.  The file shall use the Tennessee State Plane coordinate system, FIPS Zone 4100, NAD 83 datum.  The digital copies must be received before the plat may be recorded.
     
  2. Final Plats must be printed on an 18" x 24" mylar copy.
     
  3. The property owner is responsible for all development fees including water and sewer service and tap fees, building permit fees and Public Works Project Fees.  The required fees shall be used for future infrastructure related improvements required by the proposed development. 
     
  4. Applicable security for all required improvements in accordance with the requirements of Article Eight of the Brentwood Subdivision Regulations shall be provided before the final plat may be signed and recorded.
     
  5. Per the requirements of Appendix Seven of the Subdivision Regulations, in lieu of individual mailboxes an address post shall be permanently placed in concrete at the end of each driveway, within the street right-of-way, or private ingress/egress easement displaying the assigned address for the structure. The address post must be installed before a Certificate of occupancy will be issued for the future structure. Refer to this Article for additional information.
     
  6. Development of this project shall comply with all applicable codes and ordinances of the City of Brentwood.
     
  7. Deviations from the approved plat in the development of the project or the failure to satisfy any standard requirements or special conditions of approval imposed by the planning commission will be considered a violation of the provisions of the Zoning Ordinance, which shall be subject to punishment as provided in Section 1-9 of the Brentwood Municipal Code.  The City may also require the applicant to appear before the Planning Commission to address any deficiencies or unapproved modifications.  The project may also be subject to delays in issuance of permits, certificates of occupancy, recordation of plats or other project approvals.
     
  8. Any changes to plats approved by the Planning Commission will require staff review and re-approval by the Planning Commission.
     
  9. Approval of the proposed plat shall be limited to the illustrations and plans presented to the Planning Commission for review and approval on October 6, 2025.  Any changes to Planning Commission approved plans and specifications will require staff review and re-approval by the Planning Commission.
  Moved by Commissioner Ken Travis for approval of the items on the Consent Agenda, seconded by Commissioner John Vitucci
  Vote: 6 - 0 Approved
             
Regular Agenda
             
BPC2509-005 Revised Site Plan - Baseball Field Lighting and Dugout Addition, Brentwood Academy, 219 Granny White Pike, Zoning SI-2 - Applicant: RaganSmith Associates, 315 Woodland Street, Nashville, TN 37206

Ragan Smith Associates requested approval of a Revised Site Plan for Brentwood Academy to add lights to the baseball field and construct a locker room addition to the existing home dugout. The lighting design for the baseball field ensured illumination would not exceed three-foot candles at the property lines. The lights will not be equipped with timers but will be operated from a secure control cabinet.  All fixtures will include shielding to direct light downward onto the field. The proposal also included the addition of a locker room at the back of the existing home dugout. The current dugout was 498 square feet, and the proposed locker room will add 598 square feet, resulting in a total area of 1,096 square feet. The addition will be constructed with split-face block consistent with the existing dugout. The home and away dugout will be painted blue to match the school's color. 

Staff recommended approval of the proposed revised site plan subject to the following conditions:
  1. All signs must comply with the Brentwood Sign Ordinance. A comprehensive sign package with dimensions shall be submitted to the Planning Department for a compliance review. Please submit a comprehensive sign package to Jackson Reid at jackson.reid@brentwoodtn.gov. The proposed wall sign shall not be internally illuminated. 
     
  2. A site plan shall be vested for a period of three years from the date of the original approval. 
     
  3. Add the following note to the site plan:
This site plan is subject to a three-year vesting period, during which the development standards in effect on the date of approval will remain the standards applicable to this plan.  If construction is not completed during the first three years, the original site plan is considered a preliminary site plan and the applicant must obtain approval of a final site plan. Development of the property shown on this plan may be subject to standards other than those that were applicable during the vesting period.  The Initial vesting period for this plan expires on October 6, 2028, unless extended by the City of Brentwood.  Persons relying on this plan after said date should contact the City of Brentwood to determine if development may continue as depicted on the plan.  
  1. When the construction authorized pursuant to a site plan is not completed within three years from the date of initial approval, but the applicant desires to complete the project proposed for the site, the plan as initially approved for the project or as amended shall be considered a preliminary site plan.  If the applicant secures all necessary permits, commences site preparation and obtains approval of a final site plan within the three-year vesting period following approval of the preliminary site plan, then the vesting period shall be extended an additional two years beyond the expiration of the initial three-year vesting period.  During the two-year extension, the applicant must commence construction and maintain any necessary permits to remain vested.
     
  2. If necessary permits are maintained and construction, as defined by Section 78-43, has commenced by the end of the two-year extension, then the vesting period shall remain in effect until the Planning and Codes Department has certified final completion of the project, provided the total vesting period shall not exceed ten years from the date of approval of the preliminary site plan.
     
  3. If the construction authorized pursuant to a site plan is completed within three years from the date of approval, the site plan shall then be considered the final site plan for the project.
     
  4. The property owner is responsible for all development fees including water and sewer service and tap fees, building permit fees and Public Works Project Fees.  The required fees shall be used for future infrastructure related improvements required by the proposed development.  
     
  5. Complete building plans shall be submitted to the Planning and Codes Department for review, approval and issuance of the required permits before any work is begun.  Additionally, all required electrical permits, issued by the State of Tennessee must be received before any work is begun.
     
  6. Unenclosed guarded service equipment on the exterior of the building in commercial and service institution districts shall be limited to mandatory disconnects and metering equipment. All other service equipment shall be placed in an enclosed area of a structure. 
     
  7. Development of this project shall comply with all applicable codes and ordinances of the City of Brentwood.
     
  8. Deviations from the approved plan in the development of a project or the failure to satisfy any standard requirements or special conditions of approval imposed by the planning commission will be considered a violation of the provisions of the Zoning Ordinance, which shall be subject to punishment as provided in Section 1-9 of the Brentwood Municipal Code.  The city may also require the applicant to appear before the Planning Commission to address any deficiencies or unapproved modifications.  The project may also be subject to delays in issuance of permits, certificates of occupancy, recordation of plats or other project approvals.
     
  9. Approval of the proposed plan shall be limited to the illustrations and plans presented to the Planning Commission for review and approval on October 6, 2025.  Any changes to Planning Commission approved plans and specifications will require staff review and re-approval by the Planning Commission.
Citizen Comments
Mary Williams, 6006 Greenleaf Court
Catherine Wallace, 6010 Greenleaf Court
Shellie Meeks, 6008 Greenleaf Court
  Moved by Commissioner Ken Travis for approval subject to the above conditions being met to the satisfaction of staff, seconded by Commissioner John Vitucci
  Moved by Commissioner Ken Travis to defer the addition of the baseball field lighting, seconded by Commissioner Rick Lundgren
  Moved by Commissioner Rick Lundgren to approve the locker room addition to the dugout subject to the above conditions being met to the satisfaction of staff, seconded by Commissioner Ken Travis
  Vote: 6 - 0 Approved
             
BPC2509-007 Site Plan - AthElite, Envirotest Systems Corporation, Lot 1, 273 Wilson Pike Circle, Zoning C-2 - Applicant:  Fulmer Lucas Engineering, LLC, 2002 Richard Jones Road, Suite B200, Nashville, TN 37215

Fulmer Lucas Engineering requested approval of a Site Plan for an 11,982 square foot, one-story building located at 273 Wilson Pike Circle. This was the existing site of the Emmissions Testing Facility. The project proposed to incorporate the existing building into the new building, which will be used for a combination of physical therapy and a fitness facility. The 1.87 acre site will provide a total of 69 parking spaces, including compact spaces, patient drop off spaces, and accessible handicap spaces. An outdoor track surface was also proposed on the south side of the building.

The brick on the existing building will be stained with a light gray masonry stain. The existing openings for the vehicle emission bays will be replaced with a storefront system. A new entry canopy will connect the existing structure with the proposed addition. The building addition will feature various shades of black metal panels with a light gray brick base to match the existing building.  It should be noted that while older metal buildings exist in the area, the most recent approval for the adjacent property at 263 Wilson Pike Circle—a storage facility—features a predominantly brick design with metal accents. 

Staff recommended approval of the proposed site plan subject to the following conditions:
  1. A revised final plat is required to be recorded before issuance of building or grading permits for the site.  
     
  2. Prior to the issuance of a grading permit, applicant shall submit a condition assessment report for the existing bio-retention pond to verify compliance with current stormwater regulations. The report shall also include an assessment of the connection to the existing public storm line. 
     
  3. Prior to the issuance of a grading permit, submit a TDEC notice of coverage if disturbance is over 1.0 AC.
     
  4. Prior to the issuance of the Certificate of Occupancy (CO), submit Stormwater Management Agreement and Long Term Maintenance Plan to Engineering Department for review and sign off for recording. 
     
  5. The minimum distance between the building and any parking space shall be 10 feet. The northeast side of the building may need to be adjusted to meet this requirement.
     
  6. All signs must comply with the Brentwood Sign Ordinance. A comprehensive sign package including all signs (temporary or permanent, wall or ground) with dimensions shall be submitted to the Planning Department for a compliance review. Please submit a comprehensive sign package to Jackson Reid at jackson.reid@brentwoodtn.gov.
     
  7. A site plan shall be vested for a period of three years from the date of the original approval.
     
  8. Add the following note to the site plan:
This site plan is subject to a three-year vesting period, during which the development standards in effect on the date of approval will remain the standards applicable to this plan.  If construction is not completed during the first three years, the original site plan is considered a preliminary site plan and the applicant must obtain approval of a final site plan. Development of the property shown on this plan may be subject to standards other than those that were applicable during the vesting period.  The Initial vesting period for this plan expires on October 6, 2028, unless extended by the City of Brentwood.  Persons relying on this plan after said date should contact the City of Brentwood to determine if development may continue as depicted on the plan. 
  1. When the construction authorized pursuant to a site plan is not completed within three years from the date of initial approval, but the applicant desires to complete the project proposed for the site, the plan as initially approved for the project or as amended shall be considered a preliminary site plan.  If the applicant secures all necessary permits, commences site preparation and obtains approval of a final site plan within the three-year vesting period following approval of the preliminary site plan, then the vesting period shall be extended an additional two years beyond the expiration of the initial three-year vesting period.  During the two-year extension, the applicant must commence construction and maintain any necessary permits to remain vested.
     
  2.  If necessary permits are maintained and construction, as defined by Section 78-43, has commenced by the end of the two-year extension, then the vesting period shall remain in effect until the Planning and Codes Department has certified final completion of the project, provided the total vesting period shall not exceed ten years from the date of approval of the preliminary site plan.
     
  3.  If the construction authorized pursuant to a site plan is completed within three years from the date of approval, the site plan shall then be considered the final site plan for the project.
     
  4. The property owner is responsible for all development fees including water and sewer service and tap fees, building permit fees and Public Works Project Fees.  The required fees shall be used for future infrastructure related improvements required by the proposed development. 
     
  5. Ground and roof level electrical transformers, heat and air conditioning equipment and similar facilities shall be screened from public view per the requirements of Section 78-246 (l) of the zoning ordinance.
     
  6. Unenclosed guarded service equipment on the exterior of the building in commercial and service institution districts shall be limited to mandatory disconnects and metering equipment. All other service equipment shall be placed in an enclosed area of a structure.
     
  7. Complete building plans shall be submitted to the Planning and Codes Department for review, approval and issuance of the required permits before any work is begun.  Additionally, all required electrical permits, issued by the State of Tennessee must be received before any work is begun.
     
  8. Before a building permit can be issued, acceptable security shall be required to cover the cost of landscaping. The security shall be posted in an amount equal to one hundred ten percent (110%) of the total cost of the materials and installation of the landscaping improvements. Upon the issuance of the Certificate of Occupancy the amount may be reduced to ten percent (10%) and converted to a maintenance bond for a period of one year to ensure that the vegetation remains as a living and viable screen.
     
  9. Development of this project shall comply with all applicable codes and ordinances of the City of Brentwood.
     
  10. Deviations from the approved plan in the development of a project or the failure to satisfy any standard requirements or special conditions of approval imposed by the planning commission will be considered a violation of the provisions of the Zoning Ordinance, which shall be subject to punishment as provided in Section 1-9 of the Brentwood Municipal Code.  The city may also require the applicant to appear before the Planning Commission to address any deficiencies or unapproved modifications.  The project may also be subject to delays in issuance of permits, certificates of occupancy, recordation of plats or other project approvals.
     
  11. Any changes to plans approved by the Planning Commission will require staff review and re-approval by the Planning Commission.
     
  12. Approval of the proposed plan shall be limited to the illustrations and plans presented to the Planning Commission for review and approval on October 6, 2025.  Any changes to Planning Commission approved plans and specifications will require staff review and re-approval by the Planning Commission.
  Moved by Commissioner Ken Travis for approval subject to the above conditions being met to the satisfaction of staff, seconded by Vice Chair Preston Bain
  Vote: 6 - 0 Approved
             
Other Business
             
Monthly Security Report - September 2025
  Moved by Commissioner Connie Weisner for approval, seconded by Commissioner John Vitucci
  Vote: 6 - 0 Approved
             
With no further business, the meeting adjourned at 8:00 pm.


APPROVED:  November 3, 2025
Holly Earls, City Recorder

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