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Brentwood City Commission Agenda

Meeting Date:	10/28/2019
Approval to Purchase Petersen TL-3 Lightning Loader (Grapple) via the Sourcewell Purchasing Cooperative
Submitted by:	Todd Hoppenstedt, Public Works
Department:	Public Works

Information

Subject

Approval to Purchase Petersen TL-3 Lightning Loader through the Sourcewell Purchasing Cooperative.

Background

The FY 2020 Equipment Replacement Fund budget includes $135,000 for the scheduled replacement of a chipper and chipper truck combination. As part of a continued initiative to improve our Public Works processes and provide the best service to our residents, staff is recommending that the chipper and chipper truck combination be replaced with an alternate piece of equipment.

Last year, the Public Works Department purchased its first Petersen TL-3 Lightning Loader grapple truck to aid the chippers in the brush collection program. After continually reviewing the improvements that the first grapple truck has yielded the department, staff is recommending the purchase of a second grapple truck in lieu of the chipper/chipper truck. If approved, this addition will allow us to serve the brush collection program through the use of four two-person chipper crews and two hydraulic grapple trucks that are typically operated by one equipment operator.

Staff has had nearly 11 months of experience with the first grapple truck, during which time there have been no additional workplace injuries related to brush collection. Furthermore, the grapple truck has expedited our collection methods, especially during high volume stops as a part of storm damage clean-up, and it also improves our overall job safety while working in extreme temperatures and inclement weather.

Additionally, the ability to continue to serve the demands of the brush collection program using one less staff member, allows us to divert additional resources to the backlog of drainage projects and other Public Works tasks.

The Petersen TL-3 Lightning Loader is available through the Sourcewell Purchasing Cooperative (formerly NJPA), for $151,074.58 (see attached picture). As noted above, the Equipment Replacement Fund (ERF) allocated $135,000 for the purchase of a new chipper and chipper truck. The change in equipment type has caused this purchase amount to increase beyond the budgeted amount. Current costs for a chipper are $42,593.01 and a chipper truck $90,211.00 for a combined amount of $132,804.01. Staff requests approval to purchase the Petersen TL-3 Lightning Loader for $151,074.58. The overage of $16,074.58 will likely be absorbed through other line-item savings in the ERF, but if not, a year-end budget amendment will be necessary.

Please direct any questions to the Public Works Director.

Staff Recommendation

Staff recommends approval of the purchase of the Petersen TL-3 Lightning Loader through the Sourcewell Purchasing Cooperative (formerly NJPA), for $151,074.58.

Previous Commission Action

No previous Commission action on this item.

Fiscal Impact

Amount :	$151,074.58
Source of Funds:	Equipment Replacement Fund
Account Number:	310-43120-89520

Fiscal Impact:

FY 2020 Budget includes $45,000 for a chipper and $90,000 for a chipper Truck. The Petersen TL-3 Lightning Loader is $151,074.58, exceeding the budgeted amount $16,074.58. This amount may be absorbed through other line-item savings in the Equipment Replacement Fund, but if not, a year-end budget amendment will be necessary.

Attachments
Petersen TL-3 Loader Quote
Comparison Quotes for Chipper & Chipper Truck
Picture