On December 10, 2018, the Board of Commissioners approved an agreement with The Parent Company to serve as the construction manager for the Police Department Headquarters project. Under this method of construction, the construction manager is selected during the design phase and serves as the third member of the project team, along with the owner and architect, to successfully complete a complex construction project. The construction manager’s role is divided into two phases – Pre-Construction services and Construction services.
The Pre-Construction services performed by the Construction Manager include the following:
- Work alongside the architect to assess project constructability and identify construction efficiencies and value engineering options to maintain the project budget;
- Prepare preliminary project budget estimates based on schematic design and update the budget throughout the final design and value engineering process;
- Develop construction phasing plans;
- Prepare subcontractor scopes of work and bid packages; and
- Competitively bid all subcontractor work packages.
Once the various subcontractor packages have been bid, the construction manager will present a guaranteed maximum price (GMP) for construction of the project. Once the GMP is accepted by the City, the construction manager then initiates the Construction phase of the project and oversees all aspects of construction to final completion.
It was originally anticipated that the Construction phase of the project would be bid all at the same time and the total GMP would be established prior to any construction being initiated. However, we have since decided to bid the project in phases, with the initial site grading, storm drain installation, utilities installation, and paving work bid as Phase 1. On September 9, 2019, the Board of Commissioners approved an amendment to the agreement with The Parent Company establishing a GMP for this Phase 1 work at $2,378,849. The grading work is now well underway, with the final building pad elevations expected to be achieved in the next few weeks.
With the initial Phase 1 work progressing, Phase 2 work was bid on October 3, 2019. Phase 2 work includes three different subcontractor packages - foundation micropiles, building concrete, and structural steel. The sealed bids were submitted directly to the City and opened publicly just as if the City were bidding the work directly. A total of three bids were received for micropiles and structural steel, with two bids received for concrete as follows:
| Company |
Micropiles |
Concrete |
Steel |
| Dwyer Company |
$295,000 |
N/A |
N/A |
| GeoFirma |
$150,000 |
N/A |
N/A |
| Rembco |
$197,790 |
N/A |
N/A |
| Dennis Concrete |
N/A |
$2,427,500 |
N/A |
| The Parent Company |
N/A |
$1,787,000 |
N/A |
| Hickory Steel |
N/A |
N/A |
$1,246,000 |
| Snake Steel |
N/A |
N/A |
$1,021,856 |
| Wylie Steel |
N/A |
N/A |
$1,042,020 |
It is recommended that the City Commission authorize The Parent Company to accept the micropile bid from GeoFirma in the amount of $150,000 and the steel bid from Snake Steel in the amount of $1,021,856. As the low bidder for the concrete work, The Parent Company concrete bid of $1,787,000 will be part of the attached amendment to the contract between The Parent Company and the City as an additional item of work.
Based on recommended low bidders, the GMP for this Phase 2 includes the subcontractor bid amounts plus certain allowances, extended duration for General Conditions (overhead) costs for The Parent Company and temporary construction site costs (fencing, parking area maintenance, temporary utilities, etc.), soil termite treatment, bonds, and The Parent Company fee. The total of these costs plus a $200,000 contingency allowance is $3,992,623. A breakdown of these costs is included in the attached Change Order. Added to the first change order for Phase 1, the total GMP approved to date will be $6,371,472.
Please contact the City Manager if any questions.
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